MPDL Groupware/Meeting 12.01.2010

EDV,MPDL

2nd Groupware Meeting, MPDL Provision/Wacker Group/Administration & General Services, PR/Reporting

12.01.2010 14:30

Participants

 * MPDL: Monika Nisslein (PR/Berichtswesen), Günter Schönfeld (Information Provision), Rupert Kiefl (R&D)
 * Administration & General Services: Philip Rautenberg, Ronny Lauenstein
 * MPISOC: Bernd Zumdick

Requirements

 * The Requirements are almost complete
 * The table can extended by MPISOC within the next two weeks if necessary
 * The requirements table will be sent to all participating parties. Last feedback and change requests will be collected
 * DropBox an MPG wide solution is forthcoming. It is not necessary to relate it to group-ware (replaced with general "file access", see Requirements
 * For now all requirements should be met by suggested solutions so far (eGroupware, Exchange, OpenXchange)
 * Availability needs to be added as a requirement

Open Questions (needs decision)

 * We recommend to appoint groupware contact-persons
 * Mobile (Smartphone) synchronisation is still an issue. Even if devices can be synchronized the display of address-fields depends on clients and may vary. As devices are neither supported nor known by admins, they can hardly be supported.

Suggested Alternatives:


 * 1) Support for devices/apps needs to be settled
 * 2) Support is done on department level by 'groupware contact-persons'
 * 3) IT defines one device/app and offers support
 * 4) IT documents two different solutions (but can't support different setups)

Groupware Installtions
We agreed on two solutions to investigate further in


 * eGroupware
 * Exchange Server

As evaluation and testing takes effort departments need to decide until 21.02. if a third solution will be evaluated.

Schedule

 * Installations for evaluation are planned to be in place by 21.02.2011 (number of accounts should be communicted to IT)
 * Evaluation and recommendation/decision should be done until 21.03.2011

Next Steps
- close/communicate requirements - Meeting proposed: 03.02.2011 14:00

Table of requirements is here (Open Office Format):

[[media:groupware_requirements.ods]]