AWOB Meeting 2011-10-24

MPDL,GAVO

General Information

 * Date
 * Mon, Oct 24, 2011; 14 h - 18 h
 * Place
 * MPE/Garching, room 1.2.32
 * Participants
 * Bulatovic, Natasa
 * Kiefl, Rupert
 * Kim, Jaiwon
 * Lemson, Gerard
 * Voges, Wolfgang
 * Vogler, Andreas

Scope of Meeting and Duration
Discussion of the Pre-Demonstrator after having tested it for 2 weeks. Discussion (further proceeding, additional specifications, GUI) about the final demonstrator version. Planning of Demonstrator presentation mid Nov

Agenda

 * Andreas: Experiences of a user with his first project (10 min + discussion)


 * Gerard: idem


 * Discussing necessary improvements of the actual Demonstrator
 * Jaiwon/Rupert comparison with balsamiq mockups


 * Specifying the final Demonstrator


 * Would an enterprise edition of LR be of help? (Bug fixes!)


 * How to organize the 1-day (one afternoon?) Demonstrator presentation in the time window Nov 14 to Nov 17? Provide feedback forms? Guided tours?


 * On the availability of the seminar room we are using right now

Andreas: User Experiences
A couple of dificulties with LR are reported:


 * Changing in the Wiki editor from CREOLE to HTML (or v.v.): Formatting is lost.
 * We will use the HTML option only
 * Moving files inthe the document folders is partially not possible
 * Intensive testing to check where exactly the bug appears and how can be resolved
 * Link to public pages gives error message
 * Links have to be removed since we do not want public pages
 * Creole and HTML: Both do not offer the possibility of embedding Camtasia videos?
 * Possibly LR 6.1 is of help
 * --Makarenko 11:01, 25 October 2011 (CEST): The Embedded Media Players for Document Library were presented at LR Symposium, they will be in the 6.1 already.


 * Use of astrophysical image as background: better to use no image as a background as IE does not deal properly with transparency settings

Gerard: User Experiences, New Ideas

 * Several items of the dashboard (Display of all AWOB Users)
 * AWOB activities - check exactly which activities are shown (if not clear remove it from the dashboard)
 * Choose the width of the Project Portlet to be more than 1/3 to better display "Complete Name" etc. (play around with layout and also with the internal Project list css)
 * Remove buttons from the Projects list (show them only for the AWOB Administrator)
 * AWOB Project Creator can only edit the project and assign members (can not delete project, this shall only be available for AWOB Administrator)
 * View/Edit project portlet: Give explicit "edits" instead of icon only, check locales for dates (russian month names again)
 * --Makarenko 11:14, 25 October 2011 (CEST) "russian month names" - fixed


 * Collaborators: Label to be changed: "Project" => E-Mail members (do not show project name again); search box - could be a bit confusing, but we'd not touch her right now, however we'd need to check why "refresh" has to be invoked during a session (maybe could be switched to a request level)
 * Remove non-necessary items from panel "Add, Goto, Manage..."
 * Cut down options in "User Account" (users shall be able to change only their password and name) and create an AWOB like page for it; inclarity: check what/where the screenname is used for
 * ADS etc. not as a frame embedded into AWOB
 * Project internal pages: Community -> Wiki and Community->Discussion should be moved to Project with new names (test with Wiki/Pages, Discussion-> Forum(or Message board)
 * Task tool
 * Remove weight or give it values like "blocker, critical, major, minor...", timestamps of task creation, commenting are missing
 * A more complete task tool is of special importance: With the help of this tool (and possible integration of SVN) the users might describe how to get from version start to version final. E.g.: Source code ---SVN--> deliverable, store "making of"
 * The task management then should allow to attach wiki pages to individual tasks (to enable better description of the workflow)
 * The task pages are only visible to the members of the indiviual tasks or to all project members(if desired)
 * Another view of the tasks may be created when doing the e-publication
 * Possible relation: Task management and project monitoring
 * Real life project: WCS test files
 * Get astronomical positions with ds9 or Aladin
 * Store results like RA DEC, pixel value, image pixels (automatically) in AWOB
 * Enable AWOB to talk SAMP with Aladin
 * Relate uploaded files with Tasks, and afterwards with Wiki pages (would be different task concept than "classical" task/issue management
 * Calendar: Permissions are confusing, should hide them on portlet level, show them only on task level ; check timezone, check possibility to include Doodle-like service (DFN meeting service) for meeting schedule
 * Role labeling to be reconsidered (NBU input after meeting: User -> AWOB User, Community Member -> Project Member, Community Owner-> Principal Investigator, Community Administrator -> Project Administrator)
 * Decrease width of navigation bar. Life-demonstration by Rupert.
 * User infos: Image can/shall be only displayed on members portlets, does not have to be displayed on comments

Jaiwon/Rupert: Mockups and LR
Only brief discussion. Postponed to next meeting.

LR Enterprise Edition
How to proceed with the versions we want to deliver? Must they be based on community edition? Advantage of enterprise edition: Bug fixing and support. ToDo: Contact LR sales and check details with them, as well as possibility for compatibility with Community edition

Date of the Demonstrator Day
Possibly mid November. Jaiwon and Gerard will check their time schedule

Freelancer Albert Coronado an Option for Us?
AC helped already fixing some bugs. Might discuss with the AC, the team and Malte, whether we have the opportunity to get the task portlet done by AC or not.

In any case, before having serious deal with him or anybody else - we would have to specify the tasks concept and thus portlet and related portlets functionality in details.

Final Demonstrator
Most of the problems/suggestions (excluding the new task portlet) mentioned by Gerard and Andreas should be resolved/included within the next weeks