PubMan Early Adopters/Issues questions

MPDL,PubMan,ESciDoc = Open issues/questions MPIPL summary =

For detailed discussion see talk page.

Issues, to be scheduled

 * it should be possible to submit items (journal, book chapter, proceedings) which have only a date submitted filled in WITHOUT  a source. people usually don 't want to state the source yet, before the paper is accepted.
 * This would require new validation rules; change of the validation rules for publication. --Nicole 15:41, 20 April 2009 (UTC)
 * Possible work around: enter these publications as paper. There you don't have to give the source title. --Nicole 15:44, 20 April 2009 (UTC)


 * 2 things are really bad:
 * nothing in parentheses in the snippet, so the Zest script can't process a status or year
 * the journal is mentioned which it really shouldn't.
 * As for now I attached a local tag to all submitted papers so that we can adjust with the criteria on the website that they don't show up (because of messy presentation and/or people dont' want this anyway).
 * Will be solved with new APA release.


 * search IN the (QA)- workspace
 * but would it at least be possible to SORT the QA Workspace on AUTHOR! That would probably be the first author, but that at least would give a hint where a certain item is! sorting on creator is possible with search results, but why did you leave it out of the workspace's sorting option?
 * Answer Natasa: at present we can not make searches in QA or Depositor workspace, unless items are released, and we do regular search. Unfortunately, the same goes for sorting on creator. Sorting by multiple value fields is not possible with this version of the services. We hope to make it available in R5 (that is if the tests show fine).


 * it would be nice to have a comment field for moderators, where once can state something like "do not release yet as there are missing values, that will be entered later".
 * Answer Natasa: It is not possible to have comment field without bigger rework in PubMan. Our suggestion is, that one should use local tags for now.


 * automatically sending of private PDFs (The idea is that someone provides his email address - some mechanism shoud ensure that it is actually a person - and then the website should send the pdf.)
 * the user name of the depositor should be visible within the QA workspace

Citation of submitted items isn 't correct at all
we want this:

Van Alphen, P., & Van Berkum, J. J. A. (submitted). Is there pain in champagne? Semantic involvement of words within words during sense-making.

what we have now is:

ex.:Van Alphen, P., & Van Berkum, J. J. A. Is there pain in champagne? Semantic involvement of words within words during sense-making. Journal of Cognitive Neuroscience Submitted for publication. http://pubman.mpdl.mpg.de/pubman/item/escidoc:64384:6


 * Comment: If we change the implementation for submitted items, the APA is not a standard APA anymore. --Nicole 13:27, 7 May 2009 (UTC)

Planned for R5
Is possible for searches, not for filters, i.e. in workspaces--Ulla 15:38, 1 April 2009 (UTC)
 * Separate search indexes for creators and source creators (don't know if possible for R5, need to check with Natasa)
 * send E-Mail to moderator (link from view item version), see also JIRA Task
 * depositor should be allowed to modify his/her own items.
 * possibility to add more than one source in the submission

Issues APA, which will be corrected for R5

 * see: Talk:PubMan_Func_Spec_Export/APA

=Closed Issues= For detailed discussion see talk page.

Specification of degree type for theses

 * for migrated data it was impossible to specify the degree type. This problem is solved now. For testing issues I added the degree type "master" to the following migrated eDoc IDs: 396570.0, 320787.0, 327775.0
 * no further action needed here.


 * currently for the migration of theses we write the date from eDoc in PubMan into date accepted. Karin wants to duplicate this value in the date published in print field.
 * modification of import mapping needed.
 * or we just do this by hand after the migration. This might be a typical Nijmegen requirement. Let's discuss this.
 * decision: MPIPL will do this manually, as it is not sure if this is valid for all institutes. --Nicole 13:10, 16 March 2009 (UTC)


 * Specification for entry mask, http://colab.mpdl.mpg.de/mediawiki/PubMan_Func_Spec_Easy_Submission/Genre_specific_Submission_Mask#Thesis says that the fields: Place of Publication and Publisher should have a genre-specific label, that is: Name of University, Place of University. That is not the true yet!
 * That's right. Will come in a later release. No action to be taken at the moment.

Genre Thesis still not 100% settled
With the new QA release from 20 march, the degree type of a thesis isn 't still in all items with genre type thesis. eg http://qa-pubman.mpdl.mpg.de:8080/pubman/item/escidoc:102800:2 (has no degree type, and I can't add the degree with modifying either. Whereas http://qa-pubman.mpdl.mpg.de:8080/pubman/item/escidoc:106246:1 has the degree type PHD. Both have the genre type PhD thesis in eDoc! --Karin 15:47, 23 March 2009 (UTC)
 * Works if you press F5. --Nicole 10:00, 24 March 2009 (UTC)


 * APA STYLE ISSUE
 * proposal for apa citation style for thesis is that the value of the field degree type is taken into the APA style together with the label thesis.

example: Author, A.A. (Year). Title of dissertation. 'Degree Type' thesis, Name of University, Place of University, eg. Mitterer, Holger (2003). Understanding "gardem bench": Studies in the perception of assimilated word forms. PhD thesis, University of Maastricht, Maastricht.
 * Implemented for R4.1.6 --Nicole 14:37, 24 March 2009 (UTC)

initials in citation style -> Cone service for names

 * Outcome of telephone conference, 13.3.2009: the persons in CoNE and in PubMan should always have blanks in between the initials. No changes in the APA citation will be done. --Nicole 20:28, 13 March 2009 (UTC)

dates for publications depending on external publication status edoc

 * population of date field in PubMan should be dependent on the eDoc "External Publication Status".

Dates handling with Poster

 * http://colab.mpdl.mpg.de/mediawiki/Talk:PubMan_Func_Spec_Export/APA#Poster. Can this rule also be applied to the PUbMan data? what about dates? The date field in the genre poster has an (*) for mandatory field. There are no dates filled with the imported data. Again we only have a couple of entries and could alter them in PUbman. The question is, which date to fill in which field. At the moment, I am thinking of the field 'date published' yyyy-mm (which could cover start date of event as well as end date of event and give a right APA style). Please advice. see my example: http://qa-pubman.mpdl.mpg.de:8080/pubman/item/escidoc:106014:2 --Karin 10:43, 13 March 2009 (UTC)
 * I think here Vlad misunderstood the specification. In CoLab it says: Author (year, month of meeting). Title. Poster presented at Title of Event, Place of Event. As Vlad probably didn't if to use start date of event or end date of event, he applied the regular date handling. If you would specify if he should take the start or end date of event, I think the citation should work. --Nicole 10:58, 15 March 2009 (UTC)
 * In this case it is indeed not clear, year, month of meeting-> which date to use. Please use exact metadata names further in the citation style definition so we have no such cases in future. --Natasa 07:31, 28 April 2009 (UTC)
 * outcome of telco: use start date and populate as year, month
 * again, it is not clear where and how to populate as year, month.
 * Concerning the validation rules. For migration Michael switched off the validation rules for dates. For newly created items it is not possible. Therefor I would suggest to fill the date created and/or date modified for unpublished works like posters etc. --Nicole 10:58, 15 March 2009 (UTC)
 * Question: are these issues already put correctly in the specification or they are only on this page? We should avoid specification of changes in several places --Natasa 07:31, 28 April 2009 (UTC)

Advanced search
an advanced search for author=cutler, also retrieves documents where cutler is the editor of a book. (http://qa-pubman.mpdl.mpg.de:8080/pubman/item/escidoc:106158:1).--Karin 15:28, 11 March 2009 (UTC)
 * Genre specific searching now seems fine, but the advanced search still can't search for a person as an author. It also retrieves the person as the editor of a source, eg.
 * Genre search works now, for Creators search we need new indexes from FIZ. Was communicated to Natasa. --Nicole 20:54, 13 March 2009 (UTC)
 * Outcome of telco: The index for creator type also doesn't work. If I search for Author=Cutler, I get Cutler=Editor. --Nicole 13:39, 16 March 2009 (UTC)

Organizational unit name not yet quite right on live server
Hi Nicole, the org unit Language Acquisition Group has still the 'old' name on the servers!!, The members of the Language Acquisition Group have the right name in the Cone Service. Might cause trouble with migration!--Karin 15:51, 23 March 2009 (UTC)
 * Changed on live server. --Nicole 09:59, 24 March 2009 (UTC)

GUI suggestions
- All date fields should always be visible, even in Easy Submission, so that people are alerted what kind of dates there are.

- The asterisk (*)indicating a mandatory date should be close to the label Date, now it seems as if a printed date is mandatory.--Karin 20:10, 11 March 2009 (UTC)

Filter on Org Unit in QA Workspace
I'm not sure, but I thought a filter on the org units within the QA workspace had already been possible? Only demo entries now with release from march 20th!--Karin 16:57, 23 March 2009 (UTC)
 * works now. --Nicole 09:59, 24 March 2009 (UTC)