AWOB Videocon 2012-04-19

MPDL,GAVO

General Information
Participants: JK, SK, RK, GL, NB, VM, WV, AV Place: MPE/MPDL Date: Apr 19, 2012, 14:00 h - 15:00 h

Agenda

 * [AV] Short report on AWOB on the BT Tagung
 * [AV] Status of new AWOB release
 * [AV] Dokumentation of new release
 * [AV] First tests of new release

astro-office-theme

 * link back to 'Tasks' of the project should be in the navigation
 * replace $HOME$ by horizontal navigation bar as shown in https://subversion.mpdl.mpg.de/repos/awob/documentation/colab/mockups/Axure_Mockup/index.html
 * replace black background

labeling

 * all agreed labels will be changed in separate release

projects

 * ePublications- stays as it is for now, short title

tasks

 * tasks links - shall go to the task workspace and overview (for all users, even for those who are not task members, but are project members). MPDL will have to check-up better the role definitions
 * notifications triggered by the task status chages should be sent only to the task assigned members
 * remove all links which can lead to the not allowed pages/portlets
 * task managers - it is possible to assign more than one task manager to the task, whereas the use case specification allows maximum one. Low priority, will not harm at the moment.
 * task list - add one additional columns for the task lead. The task manager appears on 'Contact' column. Other task assignees will be visible from the task workspace.
 * task resources - fixed input/output/work folders. No resources are allowed to be created by anybody on this level. Only under these folders resources including folders can be added. These folders can not be edited nor moved. Privileges correspondingly to the use cases. Input/Output folders visible by all (depending on task status, as described in use cases). 'Work' folder is viewable and editable only by task assignees.
 * task reports - relabels to "Report" only, wiki-overview page shall have two changes: home link shall be relabbeled to "task home", page title shall take the value not from the task short label, but from the task goal.
 * task identifiers - in future release these will have separate sequencing for the identifier number

invitations/private messaging

 * we will use AWOB internal e-mail server for private messaging
 * the problem with editing of recipients/cc/forward - we will check it if there is easy solution now, however in general for next release
 * invitation e-mails: try to provide prepared message (without placeholders), to be better readable to the end user.
 * projects links in notifications for invitations - shall be unlinked for users who do not have privileges to the respective sites

notifications

 * remove all unclear links such as: go to user profile, link to project (if user is not assigned to the project, nothing happens)

user dashboard

 * messages vs tasks - Tasks shall have separate page in the user dashboard, and on the first page - messages shall be placed instead
 * project list repeated on each page - we agreed to stay as it is (NBU after meeting: we will however remove recent changes) due to easy navigation, in future we will come back to this issue and revise it better