Talk:UC AWOB CM 03 Manage Consortium Project

MPDL,GAVO

 In Progress will be heavily edited

Summary
Consortia and working groups can "manage projects". This means that projects can be created from within a working group or consortium and that these keep a link to the project "through which" they can influence aspects of the project. For example from within the managing consortium a project can be opened for review by consortium members. From within a working group a project can be "approved", or "promoted to the consortium", making the project visible(selected components eg., project title, goal, lead/managers, possibly members, publication(s) produced by the project, and selected resources) to all consortium members. Below we provide some specific scenarios how to do this.

The use cases below describe the managing of projects in a consortium or working group context.
 * Depending on consortium policy, managing projects in consortium can be very formal (see eROSITA) or very informal.
 * Some consortia require a project to be "approved" by a working group chair or steering committee in order to proceed, some don't. But in general ongoing projects have to be announced to the whole consortium to inform them about this and possibly avoid overlapping projects, or allow groups to join forces.
 * I think that AWOB shouldn't focus on enforcing every details of consortium policy. Instead we provide enough features and functions so that users can find a way to collaborate using AWOB.

AWOB Workflow
For creating a construction manage the project

For consortia which require authorised member's approval to start a project 
 * 1) A consortium lead, a consortium manager or working group manager creates a project in AWOB either from
 * 2) consortium managed project page or
 * 3) working group managed project page if exists
 * 4) The new project appears on the member's personal workspace and depending on where it is created it is linked(i.e., announced) to either
 * 5) consortium managed project list or
 * 6) working group managed project list or
 * 7) collaborative workspace list (aggregated list of all consortia, working groups, projects in which a user participates)
 * 8) whoever creates the project becomes its project lead.
 * 9) If the project is linked to WG managed projects, an authorized member(working group lead or working group manager) promotes it to the consortium list.

For consortia which do not require authorised member's approval to start a project 
 * 1) a consortium lead, a consortium manager or a consortium project manager creates a project in AWOB from consortium managed to project page.
 * 2) The new project appears on the members personal workspace.
 * 3) It also appears Consortium managed project list.
 * 4) The creator of the project becomes it's project lead.

 From announcing draft until publication
 * 1) Once the draft is ready or ready to accommodate comments from consortium members use ePublication of project for publishing the results to consortium members and gathering comments from them.
 * 2) create/upload a publication on the project's ePublication. This means that upload/link relevant files and resources to the publication.
 * 3) the project lead/manager announces it to publication archive(i.e., consortium members) with the link to the publication inthe project's ePublication.

A. From a working group create a managed project
The working group's workspace contains a page with a view [details to be decided] of all projects managed by the working group. This page contains a button "Add project" (visible to those users that can create projects; we will not mention this obvious fact in all scenarios). When clicking the button, a standard project creation page appears that allows the user to enter some standard data about the project. This is no different form creating a project from a user's home page. After the entries are saved, on the working group's "managed projects" the new project appears. The user is (as project creator) the project lead, so the project also appears in the "projects view" on the users home page. In appropriate views that show the project, a link to the managing working group can be displayed.

B. From a consortium create a managed project
Replace "working group" with "consortium" in previous section.

C. From a working group promote a managed project
"Approving", or "promoting" a project managed by a working group means, "informing the consortium" about the project. E.g. on the working group's "managed projects" page, for each not-yet promoted project, the working group lead (or other privileged working group member) sees a button "promote" or "approve" [TBD]. Clicking it will ensure the project shows up in the list of managed projects on the consortium page. These projects, that are managed by the working group, will on that list have a link to the actual working group. This in contrast to projects in that list that are directly managed by the consortium.