PubMan Func Spec Export/APA

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This page contains the specification of the APAAmerican Psychological Association-Export for the Repository-Software "PubManPublication Management"

Basic Rules

  • A citation always ends with a dot.
  • If one field is missing, display the rest of the fields.

Authors

  • Give out creators' names as family name, initial. Creator.Given.Name(s) should be converted into initials.: Miller, K. or Benett, T. K.
  • If there are two authors, please connect them with ", &": Wegener, D. T., & Petty, R. E.
  • If there are 3-20 authors: commas separate author names, while the last author name is preceded again by ", &".: Kernis, M. H., Cornell, D. P., Sun, C. R., Berry, A., & Harlow, T.
  • If the work has more than 20 authors, list the first 20 authors and then use et al.: Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz, P., Author, A., Author, B., [......], Author20, A., et al.
  • Creators of type organization should be treated exactly like creators of type person (creator roles "author" and "editor" are both allowed for organizations).
  • If both authors and editors are available for the item, only use authors for the citation.
  • If there are no authors but editors, please use creators with role editor instead.
  • If there are no authors and no editors, move title to the author position, before the date of publication.
  • These rules also apply, when creator.role = editor

Editors

  • Please note that the rules for authors also apply to editors.
  • If the item has creator with role editor, use the abbreviation (Ed.) or (Eds.) after the last editor's name. Please use (Ed.) for one editor and (Eds.) for more than one.
  • If there are no editors, move title to the author position, before the date of publication.

Titles

  • Italicize titles for genres for larger works. This refers to the following genres:
    • book
    • journal
    • festschrift
    • handbook
    • series
    • monography
    • collected edition
    • talk
    • poster
    • commentary
    • report
    • editorial
    • case study
    • opinion
  • Do not italicize, underline, or put quotes around the titles of shorter works. This refers to all other genres.

Dates

Dates should be used in the following order:

Attention: For genres series and journal, no date should be visible in the citation. The following rules do not apply.

  1. start date of event (relevant only for genres poster, talk at event and teaching/courseware; for all other genres, proceed directly to date published in print)--> fill in the year
  2. date published in print --> fill in the year
  3. date published online --> fill in the year (do not render as "in press"). The doi should be added at the end of the citation, if available. If doi is not available, please use identifier of type URLUniform Resource Locator, preceded by the words "Retrieved from". If doi or URLUniform Resource Locator are available more than once, please only take the first value.
  4. date accepted --> render it as
    1. year of date accepted for genres: manuscript, poster, talk at event, teaching/courseware
    2. "in press" for all other genres
  5. date submitted --> render it as
    1. year of date submitted for genres: manuscript, poster, talk at event, teaching/courseware
    2. "submitted" for all other genres
  6. date modified --> render it as
    1. year of date modified for genres: manuscript, poster, talk at event, teaching/courseware
    2. "in preparation" for all other genres
  7. date created --> render it as
    1. year of date created for genres: manuscript, poster, talk at event, teaching/courseware
    2. "in preparation" for all other genres
  8. if no dates are available --> render it as: (n.d.)


A date should never be the first element of a citation. If there are no authors or editors, date should come after the title, not before. Also see example for "Book with no author, no editor".

Citation of works not yet published

Not yet published are works, which have only one or more of the following dates: date created, date modified or date submitted.

Attention: These rules are valid for all genres, except of manuscript, teaching (Lecture/Courseware), Talk at event, Poster, Journals or Series.

  • Only export creators and title.
    • submitted publications: Author, A. A. (submitted). Title of publication.
    • in preparation publications: Author, A. A. (in preparation). Title of publication.

Citation of genres specified in APAAmerican Psychological Association

Journal Article

  • No Editors may appear in the citation, when genre = journal article.
  • Always include the DOIDigital Object Identifier at the end if available. If doi is not available, please use identifier of type URLUniform Resource Locator, preceded by the words "Retrieved from". If doi or URLUniform Resource Locator are available more than once, please only take the first value.

Journal Articles with page numbers

Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical, volume(issue number), pages. doi:xx.xxxxxxxxxx.

e.g.: Sauter, D., Eisner, F., Ekman, P., & Scott, S. K. (2010). Cross-cultural recognition of basic emotions through nonverbal emotional vocalizations. Journal of the National Academy of Sciences, 107(6), 2408-2412. doi:10.1073/pnas.0908239106.

Journal Articles with e number

Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical, volume(issue number): e number. doi:xx.xxxxxxxxxx.

e.g.: Sauter, D., Eisner, F., Ekman, P., & Scott, S. K. (2010). Cross-cultural recognition of basic emotions through nonverbal emotional vocalizations. Journal of the National Academy of Sciences, 107(6): 0908239106. doi:10.1073/pnas.0908239106.

Journal Articles with page numbers and e number

Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical, volume(issue number): e number, pp. pages. doi:xx.xxxxxxxxxx.

e.g.: Sauter, D., Eisner, F., Ekman, P., & Scott, S. K. (2010). Cross-cultural recognition of basic emotions through nonverbal emotional vocalizations. Journal of the National Academy of Sciences, 107(6): 0908239106, pp. 2408-2412. doi:10.1073/pnas.0908239106.

Book

  • For genre "book", values for Place of Publication and Name of Publisher should be taken from item details, not from source.

Book with creator of type author

Author, A. A. (Year of publication). Title: Alternative Title (Edition). Place of Publication: Name of Publisher.

e.g.: Calfee, R. C., & Valencia, R. R. (1991). APAAmerican Psychological Association guide to preparing manuscripts for journal publication (3rd ed.). Washington, DCDublin Core: American Psychological Association.

Book with creator of type editor

Editor, A. A. (Ed.). (Year of publication). Title: Alternative Title (Edition). Place of Publication: Name of Publisher.

e.g.: Duncan, G. J., & Brooks-Gunn, J. (Eds.). (1997). Consequences of growing up poor (2nd. Ed.). New York: Russell Sage Foundation.

Book with creators of type author and editor

Author, A. A. (Year of publication). Title: Alternative Title (A.A. Editor, Ed.). (2nd. Ed.). Place of Publication: Name of Publisher.

e.g.: Plath, S. (2000). The unabridged journals (K.V. Kukil, Ed.). (2nd.Ed.). New York: Anchor.

Book with no author, no editor

Title of publication (Edition). (Year of publication). Place of publication: Name of Publisher.

e.g.: Webster's Dictionary (5th. Ed.). (1933). Washington, DCDublin Core: Merriam Webster.

Book online publication

  • If there is a date published online, add the DOIDigital Object Identifier to the reference.

e.g.: Tollrian, R., & Harvell, C. D. (1998). The ecology and evolution of inducible defenses. Princeton/USA: Princeton University Press. doi:666.

  • If no DOIDigital Object Identifier is given, add the URLUniform Resource Locator with the prefix "retrieved from".

e.g.: Tollrian, R., & Harvell, C. D. (1998). The ecology and evolution of inducible defenses. Princeton/USA: Princeton University Press. Retrieved from http://example.org/absolute/URI/with/absolute/path/to/resource.txt.

Book without a year

Creators Title. Place of publication: publisher.

e.g.: Kondic, N. Test APAAmerican Psychological Association. München: MPDLMax Planck Digital Library.

If there is no place of publication and no publisher:

Creators Title.

e.g.: Kondic, N. Test APAAmerican Psychological Association.

Book Chapter

Book chapter published in print

  • Place of Publication and Name of Publisher should be taken from Source Details.

Author, A. A., & Author, B. B. (Year of publication). Title of book chapter. In A. Editor, & B. Editor (Eds.), Title of book: Alternative Title (Edition, Start Page-End Page). Source.Place of Publication: Source.Name of Publisher.

e.g.: O'Neil, J. M., & Egan, J. (1992). Men's and women's gender role journeys: Metaphor for healing, transition, and transformation . In B. R. Wainrib (Ed.), Gender issues across the life cycle (3rd ed., pp. 107-123). New York: Springer.

Book chapter published online

  • If there is a date published online, add the DOIDigital Object Identifier to the reference.

e.g.: Bojowald, M., & Tavakol, R. (2008). Loop Quantum Cosmology II: Effective theories and oscillating universes. In R. Vaas (Ed.), Beyond the Big Bang: Prospects for an Eternal Universe. Berlin, Germany: Springer. doi:135467.

  • If no DOIDigital Object Identifier is given, add the URLUniform Resource Locator with the prefix 'retrieved from'

e.g.: Bojowald, M., & Tavakol, R. (2008). Loop Quantum Cosmology II: Effective theories and oscillating universes. In R. Vaas (Ed.), Beyond the Big Bang: Prospects for an Eternal Universe. Berlin, Germany: Springer. Retrieved from http://example.org/absolute/URI/with/absolute/path/to/resource.txt.

Conference paper (Proceedings Paper)

Conference paper with source=journal

e.g.: Boosen, M. (2012). H2O. Proceedings of Water Conference, 3: e789, pp. 124-125.

Conference paper with source=proceedings or book

e.g.: Boosen, M. (2012). H2O. In Proceedings of Water Conference (pp. 124-125. ). Stuttgart: Fischer.

Conference paper with source other than journal, proceedings or book

  • Use citation for Book.

e.g.: Boosen, M. (2012). H2O.

Meeting Abstract

Meeting Abstract with source=journal

e.g.: Jennrich, O., & Johns, W. (2012). 10101 Nacht. Journal of the Conference on Oriental Science, 3(9): e12345, pp. 1-5. doi:69856.

Meeting Abstract with source=proceedings or book

e.g.: Jennrich, O., & Johns, W. (2012). 10101 Nacht. In J. P. Baumgart (Ed.), Proceedings of the Conference on Oriental Science (4, pp. 1-5). Ohio: Holtzbrinck.

Meeting Abstract with source other than journal, proceedings or book

  • Use citation for Book.

e.g.: Jennrich, O., & Johns, W. (2012). 10101 Nacht (Edition). Stuttgart: Weller.

Thesis

Thesis with date "published in print"

  • year: if "year published in print" is not available, take "year accepted"; if both exist, take year published in print.
  • "Thesis" is a static element.

Author, A.A. (Year published in print). Title of dissertation. 'Degree Type' Thesis, Publisher, Place of Publication.

e.g.: Mitterer, Holger (2003). Understanding gardem bench: Studies in the perception of assimilated word forms. PhDphilosophiae doctor Thesis, University of Maastricht, Maastricht. e.g.: Dingemanse, Mark (2006). The Body in Yoruba: A Linguistic Study. Master Thesis, Leiden University, Leiden.

Thesis with date "published online"

  • If date "published online" is filled, export the Doi.
  • If no DOIDigital Object Identifier is available, export the URLUniform Resource Locator introduced by "Retrieved from"

Author, A.A. (Year published online). Title ('Degree Type' Thesis, Publisher, place of publication, year published online). Retrieved from value of identifier of type URIUniform Resource Identifier.

e.g.: Knudsen, B. (2007). Infants’ appreciation of others’ mental states in prelinguistic communication. Diploma Thesis, MPIMax-Planck-Institut Series in Psycholinguistics, Radboud University, Nijmegen. doi:12345678.

e.g.: O'Shanessy, C. (2006). Language contact and children's bilingual acquisition: Learning a mixed language and Warlpiri in northern Australia (PhDphilosophiae doctor Thesis, University of Sydney, 2006). Retrieved from http://hdl.handle.net/2123/1303

Issue

  • [Special Issue] is a static element of the citation -it is not included in the metadata.

Editor, A. A., & Editor, B. (Eds.). (Year of Publication). Issue.Title [Special Issue]. Source.Title, Source.Volume(Number of issue).

e.g.: Barlow, D.H. (Ed.). (1993). The science of classification [Special Issue]. Journal of Abnormal Psychology, 100(3).

Citation of genres, not specified in the APAAmerican Psychological Association rules

Journal

Editor, A. A., & Editor, B. (Eds.). Title of Journal. Place of Publication: Publisher.

e.g.: Mann, T., & Beck, F. (Eds.). Journal of Testing Purposes. New York: Springer.

Manuscript

Author, A. A., & Author, B. (Year of Publication). Title of manuscript. Unpublished manuscript.

e.g.: Smith, J. H., & Thomas, R. (1996). Thematic segmentation of psychotherapy transcripts for convergent analyses. Unpublished manuscript.

Proceedings

Use citation for book.

Series

Editor, A. (Ed.). Title. Place of Publication: Name of Publisher.

e.g.: Wiener, P. (Ed.). Dictionary of the history of ideas. New York: Scribner's.

Talk at event

  • take the year of the start date of event; if date of event is not filled, please use the overall rules for dates

Author, A. A., & Author, B. (Year of Event). Publication.Title. Talk presented at Event.Title. Event.Place. Start Date of Event - End Date of Event.

Van Berkum, J. J. A. (2009). Incrementality and beyond: What ERPs tell us about utterance comprehension. Talk presented at Workshop on Incrementality in Verbal Interaction, Bielefeld University. Bielefeld, Germany, 2009-06-08 - 2009-06-10.

Poster

Author (year of event). Title. Poster presented at Title of Event, Place of Event.

Van Alphen, P.M., & Van Berkum, J.J.A. (2006). About embarking dogs and gracious mice: An ERP study on the integration of embedded words. Poster presented at Annual CUNY conference on human sentence processing, San Diego, CA.

Paper

Report

  • Only identifiers of type "Report-Nr." should be used in report citations;
  • If no identifier with type "Report-Nr." is available, identifiers with type "other" should be exported.
  • If no identifier of type "OTHER" is available in MDMetadata, omit this part.

Author, A. A., & Author, B. (Year of Publication). Report.Title (Report.Number). Place of Publication: Publisher.

e.g.: Broadhurst, R. G., & Maller, R. A. (1991). Sex offending and recidivism (Tech. Rep. No. 3). New York: State Institute for Crime Research.

Lecture/ Courseware (Teaching)

  • If start date and end date of event missing in Metadata, the citation ends with a dot instead of a comma.


Author, A. (Year of event). Title. EventTitle. University, Place of University, Start date - End date.

e.g.: Yildiz, I. B. (2007). Math 234. Multivariable Calculus. Michigan State University, East Lansing, MI, USA, 2007-08-27 - 2007-12-14.

e.g.: Yildiz, I. B. Math 234. Multivariable Calculus. Michigan State University, East Lansing, MI, USA.

e.g.: Yildiz, I. B. (2012). Math 234.

Conference Report

Conference Report with source=journal

If source.genre is journal, take citation for journal article.

Conference Report with source=book/proceedings

If source.genre is book or proceedings, take citation for book chapter.

Conference Report with source=other

If no source.genre exists and if source genre is other than journal, book or proceedings, take citation for book.

Other

If source.genre is journal, take citation for journal article.

If source.genre is book, take citation for book chapter.

If no source.genre exists and if source genre is other than journal, book or proceedings, take citation for book.

References