PubMan Func Spec Bibtex Mapping

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BibTeX[edit]

Standard entry types[edit]

article
An article from a journal or magazine.
Required fields: author, title, journal, year
Optional fields: volume, number, pages, month, note, key
book
A book with an explicit publisher.
Required fields: author/editor, title, publisher, year
Optional fields: volume, series, address, edition, month, note, key, pages
booklet
A work that is printed and bound, but without a named publisher or sponsoring institution.
Required fields: title
Optional fields: author, howpublished, address, month, year, note, key
conference
The same as inproceedings, included for Scribe (markup language) compatibility.
Required fields: author, title, booktitle, year
Optional fields: editor, pages, organization, publisher, address, month, note, key
inbook
A part of a book, usually untitled. May be a chapter (or section or whatever) and/or a range of pages.
Required fields: author/editor, title, chapter/pages, publisher, year
Optional fields: volume, series, address, edition, month, note, key
incollection
A part of a book having its own title.
Required fields: author, title, booktitle, year
Optional fields: editor, pages, organization, publisher, address, month, note, key
inproceedings
An article in a conference proceedings.
Required fields: author, title, booktitle, year
Optional fields: editor, pages, organization, publisher, address, month, note, key
manual
Technical documentation.
Required fields: title
Optional fields: author, organization, address, edition, month, year, note, key
mastersthesis
A Master's thesis.
Required fields: author, title, school, year
Optional fields: address, month, note, key
misc
For use when nothing else fits.
Required fields: none
Optional fields: author, title, howpublished, month, year, note, key
phdthesis
A Ph.D. thesis.
Required fields: author, title, school, year
Optional fields: address, month, note, key
proceedings
The proceedings of a conference.
Required fields: title, year
Optional fields: editor, publisher, organization, address, month, note, key
techreport
A report published by a school or other institution, usually numbered within a series.
Required fields: author, title, institution, year
Optional fields: type, number, address, month, note, key
unpublished
A document having an author and title, but not formally published.
Required fields: author, title, note
Optional fields: month, year, key

Other entry types[edit]

Using these entry types is not recommended, but they might occur in some bibliographies.

collection
A collection of works. The same as proceedings
patent
A patent.

BibTeX standard data entries[edit]

  • address: Usually the address of the publisher or other type of institution. For major publishing houses, van Leunen recommends omitting the information entirely. For small publishers, on the other hand, you can help the reader by giving the complete address.
  • annote: An annotation. It is not used by the standard bibliography styles, but may be used by others that produce an annotated bibliography.
  • author: The name(s) of the author(s) (in the case of more than one author, separated by and)
  • booktitle: Title of a book, part of which is being cited.
  • chapter: A chapter (or section or whatever) number.
  • crossref: The database key of the entry being cross referenced. Any fields that are missing from the current record are inherited from the field being cross referenced.
  • edition: The edition of a book---for example, "Second". This should be an ordinal, and should have the first letter capitalized, as shown here; the standard styles convert to lower case when necessary.
  • editor: The name(s) of the editor(s). If there is also an author field, then the editor field gives the editor of the book or collection in which the reference appears.
  • howpublished: How it was published, if the publishing method is nonstandard
  • institution: The institution that was involved in the publishing, but not necessarily the publisher. (The sponsoring institution of a technical report).
  • journal: The journal or magazine the work was published in
  • key: A hidden field used for specifying or overriding the alphabetical order of entries (when the "author" and "editor" fields are missing). Note that this is very different from the key (mentioned just after this list) that is used to cite or cross-reference the entry.
  • month: The month of publication (or, if unpublished, the month of creation)
  • note: Miscellaneous extra information
  • number: The "number" of a journal, magazine, or tech-report, if applicable. (Most publications have a "volume", but no "number" field.)
  • organization: The conference sponsor
  • pages: Page numbers, separated either by commas or double-hyphens. For books, the total number of pages.
  • publisher: The publisher's name
  • school: The school where the thesis was written
  • series: The series of books the book was published in "Lecture Notes in Physics".When citing an entire book, the title field gives its title and an optional series field gives the name of a series or multi-volume set in which the book is published.
  • title: The title of the work
  • type: The type of tech-report, for example, "Research Note"
  • volume: The volume of a journal or multi-volume book
  • year: The year of publication (or, if unpublished, the year of creation)

In addition, each entry contains a key that is used to cite or cross-reference the entry. This key is the first item in a BibTeX entry, and is not part of any field.

Other (non standard) fields [1][2][edit]

  • affiliation: The authors affiliation.
  • abstract: An abstract of the work.
  • contents: A Table of Contents
  • copyright: Copyright information.
  • date: Usually the date of publication. This replaces BibTEX's year and month fields. Its value should be written in ISO 8601 format, e.g., 1967-02-24.
  • eprint: A specification of an electronic publication, often a preprint or a technical report.
  • ISBN: The International Standard Book Number.
  • ISSN: The International Standard Serial Number. Used to identify a journal.
  • keywords: Key words used for searching or possibly for annotation.
  • language: The language the document is in.
  • location: A location associated with the entry, such as the city in which a conference took place.
  • LCCN: The Library of Congress Call Number.
  • mrnumber: The Mathematical Reviews number.
  • price: The price of the document.
  • size: The physical dimensions of a work.
  • URL: The WWW Universal Resource Locator that points to the item being referenced. This often is used for technical reports to point to the ftp site where the postscript source of the report is located.

eSciDoc Metadata Set for Publication[edit]

see: CoLab page on PubMan Metadata Sets

Mapping BibTeX to eSciDoc Metadata Set for Publications (for BibTeX import)[edit]

  • Overall rule: if a source.title is given, please always set source.genre to "journal"

Mapping of Genres[edit]

BibTeX eSciDoc Comment/Condition(s)
article Article -
book book -
booklet Other -
conference Proceedings Paper the same as inproceedings
inbook Book Item -
incollection Book Item -
inproceedings Conference Paper -
manual manual -
mastersthesis Thesis with degree type "master" -
misc Other -
phdthesis Thesis with degree type "phd" -
phdthesis/masterthesis with tag "dissertation" Thesis with degree type "?" -
phdthesis/masterthesis with tag "habilitation" Thesis with degree type "habilitation" -
proceedings Proceedings -
techreport Report -
unpublished Other -
talk talk To be created by MPS
poster poster To be created by MPS

Mapping of BibTeX Standard Entries[edit]

BibTeX eSciDoc Comment/Condition(s)
Cite Key Identifier(type = BibTexCiteKey) -
address PublishingInfo.Place If there's no additional value in "publisher" or "school" (for theses and techreport): set "any publisher" in publishinginfo.publisher. If there's a source, map to Source.Publishinginfo.Place for article, inbook, inproceedings, conference and incollection
annote not mapped -
author Creator.CreatorType=Author.Person.FamilyName.GivenName it also might be, that it is in the order GivenName.FamilyName. Organizations in creator role can be recognized by the beginning "the". May also be marked with "{}".
booktitle source.title if genre is @conference, @inbook, @incollection, @inproceedings
chapter title e.g. "IV - The Effect of Solar..."
crossref not mapped -
edition PublishingInfo.Edition -
editor Creator.CreatorType=Editor.Person.FamilyName.GivenName it also might be, that it is in the order GivenName.FamilyName. Organizations: See "author".
howpublished not mapped -
institution PublishingInfo.Publisher if Publisher is not set
journal Source.Title for @article, @misc or @unpublished; if fjournal is given, please map journal to source.AlternativeTitle
key not mapped -
month date.type = published in print, date.date goes after the year with a "-" e.g. 2007-month; before that the month has to be transfered into numbers, e.g. jan to 01, feb to 02; not sure if that is sufficient or if the month field should rather not be mapped
month date.type = created, date.date for @unpublished; goes after the year with a "-" e.g. 2007-month
note not mapped -
number Source.Issue For all genres other than @techreport. If genre is @techreport, map to Indetifier.ID (type "Report-Nr." = new ID type)
organization not mapped -
pages Source.Startpage and Source.Endpage For all genres other than @book or @proceedings
pages TotalNumberOfPages if genre is @book or @proceedings
publisher PublishingInfo.Publisher If there's a source, map to Source.Publishinginfo.Publisher for article, inbook, inproceedings, conference and incollection
school PublishingInfo.Publisher For all thesis (Master & PhD) related genres, if publisher isn't set directly
series Source.Title for @book, @misc and @techreport
series Source.Title Title of 2nd source for @inbook, @incollection, and @inproceedings
title Title -
type Degree "Habilitation", "Dissertation", "Master", "Magister", "Diploma", "Bachelor" in connection with PhD Tesis or Master Thesis
volume Source.Volume for @article, @book and @proceedings
volume Source.Source.Volume for @inbook, @inproceedings, @incollection and @conference
year date.type = published in print, date.date goes before the month if given
year date.type = created, date.date for @unpublished; goes before the month if given

Mapping of "common" (maybe relevant), non standard BibTeX Entries[edit]

BibTeX eSciDoc Comment/Condition(s)
affiliation Creator.Organization Won't occur for MPS
abstract Abstract -
contents TableOfContents -
date Date.Date date.type = published in print - Won't occur for MPS
eprint not mapped -
fjournal source.title if fjournal exists, please map "journal" to source.AlternativeTitle
ISBN Identifier.ID and set Identifier.IdType to "ISBN"
ISBN Source.Identifier.ID for @inproceeding, @inbook, @incollection, @conference and Identifier.IdType set to "ISBN"
ISSN Identifier.ID and set Identifier.IdType to "ISSN"
ISSN Source.Identifier.ID for @article and Identifier.IdType set to "ISSN"
ISSN Source.Source.Identifier.ID for @inproceeding, @inbook, @incollection, @conference and Identifier.IdType set to "ISSN"
keywords Subject -
language Language language of publication is meant. To be clarified
location not mapped because we can't have a place of event without a tile of event
subtitle AlternativeTitle Type "Subtitle" (to be implemented in PubMan).
URL file locator first write URL into the locator field. User will then have the possibility in the edit mask to download the file and create a full text.
DOI Identifier.ID Type: "DOI"
eid sequence number
rev Review Type = "Peer"
MPG-Affil Affiliation = "MPG" Affiliation for the concerning Authors ? To be clarified. Could also be "{}" for the concerning authors.

Mapping eSciDoc Metadata Set for Publications to BibTeX (for BibTeX Export)[edit]

The mapping and implementation of the BibTeX Export will be divided into two steps. 1st Step is the mapping of the standard fields (see below). In a 2nd step PubMan specific fields will be mapped.

Mapping of Genres[edit]

eSciDoc BibTeX Comment/Condition(s)
Article @article -
book @book -
Book Item @incollection -
Proceedings @proceedings -
Proceedings Paper @inproceedings -
Talk at Event @misc -
Conference Report @misc -
Poster @misc -
Courseware/Lecture @misc -
Thesis @mastersthesis if degree=master/diploma/magister/staatsexamen/bachelor, @phdthesis if degree=phd/habilitation 'type' ist set to '$degree'
Paper @misc -
Report @techreport -
Journal @misc -
Issue @misc -
Series @misc -
Manuscript @misc -
Other @misc -

Mapping of Entries[edit]

eSciDoc BibTeX Comment/Condition(s)
Abstract abstract -
Creator.CreatorType.Person author if Creator.CreatorRole.Author exists, then write value of Creator.Person.Family.Name, Creator.Person.GivenName to author
Creator.CreatorType.Organization author if Creator.CreatorRole.Author exists, then write value of Creator. Organization.Name to author
Creator.CreatorType.Person editor Creator.CreatorRole.Editor exists, then write value of Creator.Person.Family.Name, Creator.Person.GivenName to editor
Creator.CreatorType.Organization editor if Creator.CreatorRole.Editor exists, then write value of Creator. Organization.Name to author
Date.Date year format YYYY, always export only one date; priority is: first Date.DateType = Published in Print, Date.DateType = Published Online, Date.DateType = accepted Date.DateType = submitted, Date.DateType = modified, Date.DateType = created
Date.Date date if DateType is published in print, then map Date.Date to year and date
Event.Place adress if Genre is Conference Paper or Proceedings
Identifier.Id howpublished if Identifier.IdType.URI or if Identifier.IdType.URN, then write <Identifier.IDType>":" <IdentifierId> to howpublished
Identifier.ID ISSN if Identifier.IdType.ISSN
Identifier.ID ISBN if Identifier.IdType.ISBN
Identifier.ID URL if Identifier.IdType.URI or Identifier.IdType.URN
Identifier.ID DOI if Identifier.IdType.DOI
Identifier.ID number if Identifier.IdType.Report-Nr
Language language -
PublishingInfo.Publisher publisher if no publisher is given at source
PublishingInfo.Publisher school for all types of thesis
PublishingInfo.Place address if no publisher is given at source
PublishingInfo.Edition edition if no edition is given at source
PublishingInfo.TotalNumberOfPages pages if publication genre is book, proceeding or issue
Subject keywords -
Source.Title series write source.title to series, if source.genre is series,
Source.Title booktitle write source.title to booktitle, if source.genre is Book, Proceedings, handbook, collected edition, festschrift,
Source.Title journal write source.title to journal, if source.genre is journal, issue, newspaper
Source.Creator.CreatorType.Person note if Source.Creator.CreatorRole.Author exists, then write <Source.Creator.Creator role>":" value of Source.Creator.Person.Family.Name, Source.Creator.Person.GivenName to note
Source.Creator.CreatorType.Organization note if Source.Creator.CreatorRole.Author exists, then write <Source.Creator.Creator role>":" value of Source.Creator.Organization.Name to note
Source.Creator.CreatorType.Person editor if Source.Creator.CreatorRole.Editor exists, then write <Source.Creator.Creator role>":" value of Source.Creator.Person.Family.Name, Source.Creator.Person.GivenName to editor
Source.Creator.CreatorType.Organization editor if Source.Creator.CreatorRole.Editor exists, then write <Source.Creator.Creator role>":" value of Source.Creator.Organization.Name to editor
Source.Volume volume -
Source.Issue issue -
Source.StartPage + Source.EndPage pages write <Source.StartPage> "--" <Source.EndPage> in pages
Source.PublishingInfo.Publisher publisher -
Source.PublishingInfo.Publisher institution if Genre is Report
Source.PublishingInfo.Place address -
Source.PublishingInfo.Edition edition -
Source.PublishingInfo.Edition number if Genre is Report an no Identifier.ID with type Report-Nr. exists
Source.Identifier.Id howpublished if Source.Identifier.IdType.URI or if Source.Identifier.IdType.URN, then write <Source.Identifier.IDType>":" <Source.IdentifierId> to howpublished
Source.Identifier.ID ISSN if Source.Identifier.IdType.ISSN
Source.Identifier.ID ISBN if Source.Identifier.IdType.ISBN
Source.Sequence Number eid
TableOfContents contents -
Title title -

Links, further reading[edit]

References[edit]

  1. http://www.fb10.uni-bremen.de/anglistik/langpro/bibliographies/jacobsen-bibtex.html - page on BibTeX
  2. http://www.ams.org/tex/amsrefs.html - extension package for LaTeX/BibTeX by the American Mathematical Society