Difference between revisions of "Talk:MPDL PuRe Policy"
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* All sensitive data (staffing, business internals etc.) has to be removed by the creator before the document is deposited. | * All sensitive data (staffing, business internals etc.) has to be removed by the creator before the document is deposited. | ||
* Other material can be stored on the MPDL share drive (\\filesvr01\share\mpdl). | * Other material can be stored on the MPDL share drive (\\filesvr01\share\mpdl). | ||
=== File Formats / Access Levels === | === File Formats / Access Levels === | ||
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=== Contact / Roles === | === Contact / Roles === | ||
'''General Support''' | '''General Support (Usage, Accounts, Priviliges)''' | ||
*Martin Boosen | *Martin Boosen | ||
'''Submission''' | '''Submission''' | ||
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Every member of the MPDL is allowed to have his own account for submission and/or file access. | Every member of the MPDL is allowed to have his own account for submission and/or file access. | ||
===CoNE=== | ===CoNE=== | ||
Every staff member of the MPDL needs to have a CoNE entry including at least one affiliation. | Every staff member of the MPDL needs to have a CoNE entry including at least one affiliation. | ||
===MPG Yearbook=== | ===MPG Yearbook=== | ||
Revision as of 08:25, 5 August 2013
Draft for a revised Policy[edit]
Basic principles[edit]
Material to be deposited[edit]
- All material that is meant for distribution and has been communicated outside the MPDL must be deposited on the institutional repository. This includes articles or talks and posters presented to a broader audience (several non MPDL members) - Context: "Publications..."
- Optional: Internal material of general interest can be deposited by choice of the creator - Context: "Publications..."
- Optional: External publications by MPDL staff - Context: "External Publications..."
- Optional: External publications by non-MPDL authors in case of general interest for the MPDL (e.g. Berlin Conference papers) - Conext: "External Publications..."
- All sensitive data (staffing, business internals etc.) has to be removed by the creator before the document is deposited.
- Other material can be stored on the MPDL share drive (\\filesvr01\share\mpdl).
File Formats / Access Levels[edit]
- PDF versions should be preferred to .doc, .ppt, .xls etc.
- Visibility: MPDL wide, MPG wide access or Public access, according to the audience addressed by the material.
Transfer of documents[edit]
In case a MPDL member is requested to share presentation material it is strongly recommended to provide only links to the document on the institutional repository instead of sending the corresponding files. In addition, conference organizers are asked to rather use this link than store the document locally.
Copyright[edit]
Use of the "German Creative Commons Licences by" (CC by) http://i.creativecommons.org/l/by/3.0/88x31.png is strongly recommended, see MPDL License for further reading.
Notes:
- After applying one specific license to a document, this shouldn't be changed any longer.
PuRe setup[edit]
Organizational Structure of the MPDL[edit]
- Information
- Innovations
- Collections
Future reorganization will be transfered to the instituttional structure.
Context/Collections[edit]
- Publications of the Max Planck Digital Library - Productive Context for the Publications of the MPDL
- External Publications of the Max Planck Digital Library - This context contains publications that have been submitted by MPDL staff members, but which are not directly affiliated to the MPDL.
- Import Context of the Max Planck Digital Library - Contains all MPDL publications of the eDoc data migration.
- PubMan Test Collection - Sandbox collection for test purposes within the productive server. Please do not release any of the items stored in this context!
- Reinhold von Sengbusch
All new Material should be deposited to one of these contexts - depending on the institutional connection of the publication (see above):
- Publications of the MPDL
- External Publications of the MPDL
Contact / Roles[edit]
General Support (Usage, Accounts, Priviliges)
- Martin Boosen
Submission
- Katrin Gashi (Innovations / Collections)
- Caroline Gutser (Information)
Every member of the MPDL is allowed to have his own account for submission and/or file access.
CoNE[edit]
Every staff member of the MPDL needs to have a CoNE entry including at least one affiliation.
MPG Yearbook[edit]
Workflow[edit]
Workflow for Research & Development / Collections[edit]
- The Moderator enters data for all members and accepts the entry.
- The Moderator is responsible to recommend entries for the Yearbook.
- If someone within the team is interested in entering his/her own data s/he can get an account as MetaData-Editor to enter and change the data. Afterwards the moderator will check the entries and accept them if they are fine.
- The Moderator has to make sure that no duplicates of publication data exist in eDoc (to check all collections of MPDL). In case there is a duplicate and duplicate is stored in another MPDL collection, the corresponding moderator has to be contacted.
- Moderator view should be checked on a regular basis. If new entries are generated and ready for authorization, a reminder should be sent per mail to Authority, to let him know that it is ready for his last check.
Workflow for Scientific Information Provision (ScIP)[edit]
- Each ScIP member is requested to enter his/her publication data in eDoc himself/herself.
- Afterwards the moderator will check the entries and accept them if they are fine.
- The Moderator is responsible to recommend entries for the Yearbook.
- Each member has to make sure that no duplicates of publication data exist in eDoc (to check all collections of MPDL).
- The Moderator view should be checked on a regular basis. If new entries are generated and ready for acceptance, a reminder should be sent per mail to Authority to let him know that it is ready for his last check.