PubMan Func Spec Yearbook of the MPS
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This specification describes how the yearbook of the MPS will be handled as long as eDoc is still used for the creation of the yearbook, while the rest is handled within PubMan. The idea is, that eDoc should only be used to release the data exported from PubMan for the yearbook of the MPS.
Yearbook workflow in PubMan[edit]
- There will be one container (folder) for the yearbook records in PubMan (per institute)
- Who will be able to create that container? Me via the admin interface? --Nicole 12:35, 1 December 2008 (UTC)
- (released) records can be added to that yearbook container from a list (search result or browse list)
- Who should be able to select items for the yb container? Only moderator or also depositor? --Nicole 12:35, 1 December 2008 (UTC)
- items, which are in the container will be marked as recommended for the yearbook
- containers can be created, viewed and edited by moderators (prevs. have to be checked, will be done by Natasa).
- How will the moderator be able to view the items in a container? From his workspace? --Nicole 12:35, 1 December 2008 (UTC)
- Records can be selected/deselected from the container. Container will be released when it is ready for the export to eDoc. Items in the container will then be marked as released for yearbook YYYY. Once the container has been released no further records can be added or removed.
- Users have to be aware of, that the export of PubMan data for the YB to eDoc should be done only once. To avoid duplicates. PubMan ID will be kept as local ID in eDoc and URI to PubMan.
Yearbook workflow in eDoc[edit]
- users, that have moved their data to PubMan will only have one collection in eDoc for the yearbook, which will be named "Yearbook YYYY"
- data from PubMan will be imported to eDoc in a virtual collection. Then they have to be copied into a "real" collection (working or archival collection, working is recommended).
- Then they can be all recommended for the yearbook of the MPS and then released for the yearbook. If data is changed in eDoc, it also has to be changed in PubMan manually