PubMan Func Spec Yearbook of the MPS
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This specification describes how the yearbook of the MPS will be handled as long as eDoc is still used for the creation of the yearbook, while the rest is handled within PubMan. The idea is, that eDoc should only be used to release the data exported from PubMan for the yearbook of the MPS.
Yearbook workflow in PubMan[edit]
- There will be one container (folder) for the yearbook records in PubMan (per institute), which will be crated by the Dev. Team manually.
- A container only holds the links to items.
- Containers will have MD on the responsible institute (OU) via the context.
- (released) records can be added by moderators to that yearbook container from the qa workspace or from view item version.
- items, which are in the yearbook container will be marked as recommended for the yearbook
- the content of the container can be viewed and edited by moderators from the workspace.
- Container will be released when it is ready for the export to eDoc (will be done by the moderator). Items in the container will then be marked as released for yearbook YYYY. Once the container has been released no further records can be added or removed.
- Users have to be aware of, that the export of PubMan data for the YB to eDoc will be done only once. To avoid duplicates. PubMan ID will be kept as local ID in eDoc and URI to PubMan.
- only PubMan origin items can be added to the yearbook. Imported eDoc data therefore can't be added to the yearbook via PubMan.
- PubMan should provide a list of items imported from eDoc, which are members of the YB. Dev. team should be able to provide the difference. Means, which are the items, which are in eDoc marked for the YB and which items have been added to the YB via PubMan.
- If eDoc item has been changed in PubMan, it also manually has to be changed in eDoc. Same for adding/removing from YB. Only valid for item, that where imported from eDoc.
Yearbook workflow in eDoc[edit]
- users, that have moved their data to PubMan will only have one collection in eDoc for the yearbook, which will be named "Yearbook YYYY"
- data from PubMan will be imported to eDoc in a virtual collection. Then they have to be copied into a "real" collection (working or archival collection, working is recommended).
- Then they can be all recommended for the yearbook of the MPS and then released for the yearbook. If data is changed in eDoc, it also has to be changed in PubMan manually