PubMan Functionalities

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On this page, all functionalities of the current PubManPublication Management release can be found. The page will be updated with every new release.


  • Easy Submission in three steps (limited metadata)
  • Full Submission using a detailed mask
  • Document type specific submission
  • Copy and paste of multiple authors
  • Direct allocation of Organizational Units (OUs) to certain persons
  • Provision of various creator roles
  • Upload files from local computer or from external references using an URLUniform Resource Locator
  • MD5 checksum for uploaded files
  • Provision of locators to files stored on external servers
  • Provision of copyright information, Creative Commons (CCCreative Common)–licenses to full texts, embargo dates
  • Provision of access rights to full texts: public/private/restricted (for defined user groups)
  • Auto suggest lists for author names, journals, subjects (e.g. individual classifications; based on CoNEControl of Named Entities Identifier), dates, language (ISOInternational Organization for Standardization 639-3) and OUs
  • Provision of local tags
  • Fetch (meta)data and files from: arXiv, PubMed Central, BioMed Central, and SPIRESStanford Public Information REtrieval System
  • Multiple Import from EndNote, WoSWorld of Science, RISResearch Information System Format, BibTeXReference Management Software for Lists of References (incl. link to full text) or eDocElectronic Documentation
  • Import Workspace
  • Batch operations for imported items (delete, release)
  • Customizable validation rules for individual contexts


  • Quick Search
  • Advanced Search
    • Autosuggest lists for CoNEControl of Named Entities authors and OUs
  • Browse by:
    • Organization
    • CoNEControl of Named Entities author
    • year
    • subject
  • Search in full texts (pdfPortable Document Format, doc, txtFilename Extension for Text Files, xml), incl. highlighting of search term in the results. Direct navigation to all locations within a pdfPortable Document Format, where the search term can be found.

Researcher Portfolio

  • Automatically generated by CoNEControl of Named Entities
  • All publications of an author (optionally: with personal information, photo, CV, etc.)
  • Diplay of the OUs affiliated the author (optionally using time information to distinguish between actual and former positions)
  • Look-up in WorldCat and google Scholar


  • Automatic working versions (when changing metadata or number of full texts)
  • Intellectual versions (revisions) for relations
  • Roll back item to an earlier version

Help/ Comfort features

  • Blog integration on the homepage (News)
  • Context-sensitive help
  • Screencasts
  • Multilingualism (german, englisch, japanese)
  • "Change password" functionality


  • Simple Workflow: Save or direct Release by user, additional changes possible
  • Standard Workflow: Save or Submit by depositor, Accept or Send back for rework by moderator – Release by moderator. Additional changes possible by moderator and by depositor
  • E-Mail contact for a specific item ("Contact Moderator"). E-Mail-Adress can be defined for each institute
  • Workspaces: My Items, QAQuality Assurance (Quality Assurance) Workspace, Import Workspace, Yearbook Workspace

Export/ Re-use

  • Export of single items or lists (sorted) in EndNote, BibTeXReference Management Software for Lists of References, XMLExtensible Markup Language
  • Exports available for download or via E-Mail
  • Support of citation styles APAAmerican Psychological Association or AJPApache JServ Protocol, in RTFRich Text Format, ODTOpenDocument, PDFPortable Document Format, HTMLHypertext Markup Language (plain, linked, formatted) or as Snippet (XMLExtensible Markup Language)
  • Basket export
  • Alternative list views (bibliographic list, table view)
  • RSSReally Simple Syndication/ATOM feeds
  • OAI-PMHOpen Archives Initiative Protocol for Metadata Harvesting
  • support for search engine indexing (e.g. google) via sitemaps
  • Bookmarking Services (delicious, connotea, CiteULike)
  • Search & Export (RESTRepresentational State Transfer) interface for integration of data in local web pages
  • Interface to Open Search and Zotero
  • Changes of Style sheet via Browser
  • Access on „private“ full texts for defined „privileged viewers“
  • Special plugin for integration of content in WordPress blogs

Supporting Services & Solutions

  • CoNEControl of Named EntitiesControl of Named Entities (persons, journals, languages, subjects, etc.)
  • Validation service
  • Complete list of interfaces see: ESciDoc_Interfaces
  • eSciDocEnhanced Scientific Documentation Admin Solution – for setting up and managing user accounts, contexts, organizations (for all eSciDocEnhanced Scientific Documentation solutions)


  • Counts on accessed metadata and/or full texts (by logged-in/ anonymous users)
  • Visualization