Difference between revisions of "PubMan Functionalities"

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On this page, all functionalities of the current PubMan release can be found.  
On this page, all functionalities of the current PubMan release can be found. The page will be updated with every new release.


===Access to content===
==Submission==
*Easy Submission in three steps (limited metadata)
*Full Submission using a detailed mask
*Document type specific submission
*Copy and paste of multiple authors
*Direct allocation of Organizational Units (OUs) to certain persons
*Provision of various creator roles
*Upload files from local computer or from external references using an URL
*MD5 checksum for uploaded files
*Provision of locators to files stored on external servers
*Provision of copyright information, Creative Commons (CC)–licenses to full texts, embargo dates
*Provision of access rights to full texts: public/private/restricted (for defined user groups)
*Auto suggest lists for author names, journals, subjects (e.g. individual classifications; based on CoNE Identifier), dates, language (ISO 639-3) and OUs
*Provision of local tags
*Fetch (meta)data and files from: arXiv, PubMed Central, BioMed Central, and SPIRES
*Multiple Import from EndNote, WoS, RIS, BibTeX (incl. link to full text) or eDoc
*Import Workspace
*Batch operations for imported items (delete, release)
*Customizable validation rules for individual contexts


*You can run a google-like search (in metadata and full text) by entering a search term in the top search field.  
==Search==
*Try an advanced search for combining different search fields.
*Quick Search
*In addition, you can access the data by browsing by organizational units (Organizations Search).
*Advanced Search
**Autosuggest lists for CoNE authors and OUs
*Browse by:
**Organization
**CoNE author
**year
**subject
*Search in full texts (pdf, doc, txt, xml), incl. highlighting of search term in the results. Direct navigation to all locations within a pdf, where the search term can be found.


[[Image:Search_options.jpg]]
==Researcher Portfolio==
*Automatically generated by CoNE
*All publications of an author (optionally: with personal information, photo, CV, etc.)
*Diplay of the OUs affiliated the author (optionally using time information to distinguish between actual and former positions)
*Look-up in WorldCat and google Scholar


===Display and export of content===
==Versioning==
*Automatic working versions (when changing metadata or number of full texts)
*Intellectual versions (revisions) for relations
*Roll back item to an earlier version


*Item lists (i.e. list of references) can be sorted by different criteria, and can be displayed with different level of details (Short, medium views)
==Help/ Comfort features==
*References can be exported in various formats (rtf, pdf, html, odt) and citation styles (currently only APA) or sent by E-Mail. In addition, export to EndNote is possible.
*Blog integration on the homepage (News)
* An [[ESciDoc_Interfaces#Search.26Export_Interface|Search&Export Service]] allows user-/local specific queries of data for integration into local systems.
*Context-sensitive help
*Screencasts
*Multilingualism (german, englisch, japanese)
*"Change password" functionality


===Creation of content===
==Workflows==
*Simple Workflow: Save or direct Release by user, additional changes possible
*Standard Workflow: Save or Submit by depositor, Accept or Send back for rework by moderator – Release by moderator. Additional changes possible by moderator and by depositor
*E-Mail contact for a specific item ("Contact Moderator"). E-Mail-Adress can be defined for each institute
*Workspaces: My Items, QA (Quality Assurance) Workspace, Import Workspace, Yearbook Workspace


Depending on the level of detail, logged-in users have two possibilities to submit data:
==Export/ Re-use==
*Export of single items or lists (sorted) in EndNote, BibTeX, XML
*Exports available for download or via E-Mail
*Support of citation styles APA or AJP, in RTF, ODT, PDF, HTML (plain, linked, formatted) or as Snippet (XML)
*Basket export
*Alternative list views (bibliographic list, table view)
*RSS/ATOM feeds
*OAI-PMH
*support for search engine indexing (e.g. google) via sitemaps
*Bookmarking Services ([http://delicious.com/ delicious], [http://www.connotea.org/ connotea], [http://www.citeulike.org/ CiteULike])
*Search & Export (REST) [http://pubman.mpdl.mpg.de/search/SearchAndExport_info.jsp interface] for integration of data in local web pages
*Interface to Open Search and [http://www.zotero.org/ Zotero]
*Changes of Style sheet via Browser
*Access on „private“ full texts for defined „privileged viewers“
*Special plugin for integration of content in [http://de.wordpress.com/ WordPress] blogs


*Easy Submission: A wizard-based, short entry mask to provide the minimum bibliographic metadata of a publication. In addition, user can choose to fetch metadata from arXiv or upload a BibTeX reference for pre-fill the edit mask.
==Supporting Services & Solutions==
*Full Submission: Data entry mask (submission mask), which covers the complete bibliographic metadata for detailed descriptions of publications, creators and affiliated organization, publishing information, related events and subject topics.
*CoNE – [http://pubman.mpdl.mpg.de/cone/ Control of Named Entities] (persons, journals, languages, subjects, etc.)
*[http://pubman.mpdl.mpg.de/validation/ Validation service]
*Complete list of interfaces see: [[ESciDoc_Interfaces]]
*eSciDoc Admin Solution – for setting up and managing user accounts, contexts, organizations (for all eSciDoc solutions)


[[Image:Easy_submission.jpg]]
==Statistics==
 
*Counts on accessed metadata and/or full texts (by logged-in/ anonymous users)
===Quality Assurance of Content===
*Visualization
 
* automatic validation by the system, based on defined validation points and validation rules. Constraints for validation can be configured for each context (i.e.collection).
* Modification of Metadata after release with appropriate change log (release history).
 
===Configurable Workflows===
PubMan supports the definition of institute specific [[PubMan_Workflows|workflows]] per context. Currently two publication workflows are implemented:
*simple: In this workflow, the depositor can create items (item state: "pending") and then release them for public view (item state: "released"). After an item has been released by the depositor, it can only be modified by the moderator. After modifying an item, the moderator accepts it (item state: "released"). The option "send back for rework" does not exist in the simple workflow.
*standard: In the standard workflow, the depositor creates items (item state: "pending") and submits them to the moderator for quality check (item state: "submitted"). After evaluating the item, the moderator can either accept the item –making it publicly available (item state: "released") - or send it back to the depositor for rework, in case the item does not conform to the quality standards (item state: "in rework").
 
===Versioning===
*Tracking of working versions (i.e. modifications of metadata)
*Tracking of revisions by relating intellectually revised fulltext versions
 
===Statistics===
*Basic statistics for publication data (Metadata and/or attached fulltexts)
 
[[Image:Statistics.jpg]]
 
===Collections, Organizational Units and Users===
 
Contexts (i.e.collections), Organizational Units and Users are managed in an own eSciDoc solution, called the [[ESciDoc_Admin|eSciDoc Admin Solution]]. This solution is also available for other eSciDoc solutions like [[Faces|FACES]] or [[ViRR:_Virtueller_Raum_Reichsrecht|ViRR]].
 
<br>
<br>
 
==Detailed information on specific topics==
 
<br>
 
{| border="0" cellpadding="5" cellspacing="0" align="center"
! style="background:#efefef; border:solid thin black;" | Overview on specific topics
|-
|! style="border-left:solid thin black; border-bottom:solid thin black; border-right:solid thin black; text-align:center" |
[[PubMan_Search|Search]] · [[PubMan_Export|Export]] ·
[[PubMan_Submission|Submission]] · [[PubMan_User_Management|User Management]] ·
[[PubMan_Browsing_and_displays|Browsing and Displays]] · [[PubMan_Quality_Assurance|Quality Assurance]]<br/>
[[PubMan_Organizational_Unit_Management|Organizational Unit Management]] ·
[[PubMan_Collection_Administration|Collection Administration]] ·
[[PubMan_Easy_Submission|Easy Submission]] ·
<br/>
'''Concepts'''<br/>
[[PubMan_Collections_and_Organizational_Units|Collections and Organizational Units]] ·
[[PubMan_Metadata_Sets|Metadata Sets]] · [[PubMan_Versioning|Versioning]] ·
[[ControlledVocab|Control of named entities]] <br/>
[[PubMan_PID|Persistent Identification]] · [[ESciDoc_Application_Profiles|Application Profiles]]
|}
 
 
<br>
<br>




[[Category:PubMan_Functionalities| ]]
[[Category:PubMan_Functionalities| ]]
[[Category:PubMan_Help]]

Latest revision as of 09:51, 19 September 2012

On this page, all functionalities of the current PubMan release can be found. The page will be updated with every new release.

Submission[edit]

  • Easy Submission in three steps (limited metadata)
  • Full Submission using a detailed mask
  • Document type specific submission
  • Copy and paste of multiple authors
  • Direct allocation of Organizational Units (OUs) to certain persons
  • Provision of various creator roles
  • Upload files from local computer or from external references using an URL
  • MD5 checksum for uploaded files
  • Provision of locators to files stored on external servers
  • Provision of copyright information, Creative Commons (CC)–licenses to full texts, embargo dates
  • Provision of access rights to full texts: public/private/restricted (for defined user groups)
  • Auto suggest lists for author names, journals, subjects (e.g. individual classifications; based on CoNE Identifier), dates, language (ISO 639-3) and OUs
  • Provision of local tags
  • Fetch (meta)data and files from: arXiv, PubMed Central, BioMed Central, and SPIRES
  • Multiple Import from EndNote, WoS, RIS, BibTeX (incl. link to full text) or eDoc
  • Import Workspace
  • Batch operations for imported items (delete, release)
  • Customizable validation rules for individual contexts

Search[edit]

  • Quick Search
  • Advanced Search
    • Autosuggest lists for CoNE authors and OUs
  • Browse by:
    • Organization
    • CoNE author
    • year
    • subject
  • Search in full texts (pdf, doc, txt, xml), incl. highlighting of search term in the results. Direct navigation to all locations within a pdf, where the search term can be found.

Researcher Portfolio[edit]

  • Automatically generated by CoNE
  • All publications of an author (optionally: with personal information, photo, CV, etc.)
  • Diplay of the OUs affiliated the author (optionally using time information to distinguish between actual and former positions)
  • Look-up in WorldCat and google Scholar

Versioning[edit]

  • Automatic working versions (when changing metadata or number of full texts)
  • Intellectual versions (revisions) for relations
  • Roll back item to an earlier version

Help/ Comfort features[edit]

  • Blog integration on the homepage (News)
  • Context-sensitive help
  • Screencasts
  • Multilingualism (german, englisch, japanese)
  • "Change password" functionality

Workflows[edit]

  • Simple Workflow: Save or direct Release by user, additional changes possible
  • Standard Workflow: Save or Submit by depositor, Accept or Send back for rework by moderator – Release by moderator. Additional changes possible by moderator and by depositor
  • E-Mail contact for a specific item ("Contact Moderator"). E-Mail-Adress can be defined for each institute
  • Workspaces: My Items, QA (Quality Assurance) Workspace, Import Workspace, Yearbook Workspace

Export/ Re-use[edit]

  • Export of single items or lists (sorted) in EndNote, BibTeX, XML
  • Exports available for download or via E-Mail
  • Support of citation styles APA or AJP, in RTF, ODT, PDF, HTML (plain, linked, formatted) or as Snippet (XML)
  • Basket export
  • Alternative list views (bibliographic list, table view)
  • RSS/ATOM feeds
  • OAI-PMH
  • support for search engine indexing (e.g. google) via sitemaps
  • Bookmarking Services (delicious, connotea, CiteULike)
  • Search & Export (REST) interface for integration of data in local web pages
  • Interface to Open Search and Zotero
  • Changes of Style sheet via Browser
  • Access on „private“ full texts for defined „privileged viewers“
  • Special plugin for integration of content in WordPress blogs

Supporting Services & Solutions[edit]

Statistics[edit]

  • Counts on accessed metadata and/or full texts (by logged-in/ anonymous users)
  • Visualization

Publication Management

Uniform Resource Locator

Creative Common

Control of Named Entities

International Organization for Standardization

Stanford Public Information REtrieval System

World of Science

Research Information System Format

Reference Management Software for Lists of References

Electronic Documentation

Portable Document Format

Filename Extension for Text Files

Quality Assurance

Extensible Markup Language

American Psychological Association

Apache JServ Protocol

Rich Text Format

OpenDocument

Portable Document Format

Hypertext Markup Language

Really Simple Syndication

Open Archives Initiative Protocol for Metadata Harvesting

Representational State Transfer

Enhanced Scientific Documentation

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