Difference between revisions of "MPDL Groupware"

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<accesscontrol>EDV,,MPDL,,</accesscontrol>
<p style="color:white; background-color:#8B0000;"> '''Restricted Access''' </p>
=Aim of the Groupware Initiative=
=Aim of the Groupware Initiative=
A common approach to a groupware solution is proposed to supply institutes with a solution, which handles calendars, contacts and related information. The current groupware solution, used by MPDL is insufficient and will be replaced anyway. Apart from simple calendar functionality it doesn't cover basic needs of groupware activities. A working group has been joined to gather requirements, evaluate solutions and drive a set-up of new groupware functionality.
A common approach to a groupware solution is proposed to supply institutes with a solution, which handles calendars, contacts and related information. The current groupware solution, used by MPDL is insufficient and will be replaced anyway. Apart from simple calendar functionality it doesn't cover basic needs of groupware activities. A working group has been joined to gather requirements, evaluate solutions and drive a set-up of new groupware functionality.
Line 36: Line 32:
* [[MPDL Groupware/Meeting 17.02.2010|Meeting 03.02.2011]]
* [[MPDL Groupware/Meeting 17.02.2010|Meeting 03.02.2011]]
* [[MPDL Groupware/Meeting 03.03.2010|Meeting 03.03.2011]]
* [[MPDL Groupware/Meeting 03.03.2010|Meeting 03.03.2011]]
* Next meeting proposed: ???, 14:00, Room 213
* [[MPDL Groupware/Meeting 07.04.2011|Meeting 07.04.2011]]
* Final meeting proposed: Mo. 14.04, 10:00, Room 213


=Outcome=
=Outcome=
Line 53: Line 50:
| align="center" style="background:#f0f0f0;"|'''Should'''
| align="center" style="background:#f0f0f0;"|'''Should'''
| align="center" style="background:#f0f0f0;"|'''Exchange'''
| align="center" style="background:#f0f0f0;"|'''Exchange'''
| align="center" style="background:#f0f0f0;"|'''x'''
| align="center" style="background:#f0f0f0;"|'''eGroupware'''
| align="center" style="background:#f0f0f0;"|'''eGroupware'''
|-
|-
| Kontakte||||||||||||||
| Kontakte||||||||||||
|-
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Nein||Ja||-||-||-||OK
|-
|-
| ||Felder: akad. Grad, Vorname, Name, Tel., email, Institution (z.B. MPDL)||Nein||Ja||-||-||-||OK
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Nein||Ja||-||OK||OK
|-
|-
| ||Abt. der Institution (z.B. Research & Development)||Nein||Ja||-||-||-||OK
| ||Felder: akad. Grad, Vorname, Name, Tel., email, Institution (z.B. MPDL)||Nein||Ja||-||OK||OK
|-
|-
| ||Strasse, Hausnummer, PLZ, Ort, Land||Nein||Ja||-||-||-||OK
| ||Abt. der Institution (z.B. Research & Development)||Nein||Ja||-||OK||OK
|-
|-
| ||Kategorien oder Keywords||Nein||Ja||-||-||-||OK
| ||Strasse, Hausnummer, PLZ, Ort, Land||Nein||Ja||-||OK||OK
|-
|-
| ||Möglichkeit, nach Keywords bestimmte Personenlisten zu generieren, auch in Kombination (z.B. alle Bibliothekare, alle Fachbeiräte bzw. alle Bibliothekare an MPIs)||Nein||Ja||-||-||-||OK
| ||Kategorien oder Keywords||Nein||Ja||-||OK||OK
|-
|-
| ||Export/import: Excel (Serienbrief möglich)||Nein||Ja||-||-||-||OK
| ||Möglichkeit, nach Keywords bestimmte Personenlisten zu generieren, auch in Kombination (z.B. alle Bibliothekare, alle Fachbeiräte bzw. alle Bibliothekare an MPIs)||Nein||Ja||-||OK||OK
|-
|-
| ||Privat/Öffentlich||Nein||Ja||-||-||-||OK
| ||Export/import: Excel (Serienbrief möglich)||Nein||Ja||-||OK||OK
|-
|-
| ||Nutzerrechte||Nein||Ja||-||-||-||OK
| ||Privat/Öffentlich||Nein||Ja||-||OK||OK
|-
|-
| ||||||||||||||
| ||Nutzerrechte||Nein||Ja||-||OK||OK
|-
|-
| Kalender||||-||-||-||-||-||-
| ||||||||||||
|-
|-
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Ja||Ja||-||-||-||OK
| Kalender||||-||-||-||-||-
|-
|-
| ||Export/import ical||Ja||Ja||-||-||-||OK
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Ja||Ja||-||OK||OK
|-
|-
| ||Planning Feature (Find free slot)||Nein||||Ja||-||-||OK
| ||Export/import ical||Ja||Ja||-||OK||OK
|-
|-
| ||Accept Dates||Ja||Ja||-||-||-||OK
| ||Planning Feature (Find free slot)||Nein||||Ja||OK||OK
|-
|-
| ||Invite Members||Ja||Ja||-||-||-||OK
| ||Accept Dates||Ja||Ja||-||OK||OK
|-
|-
| ||Privat/Öffentlich||??||Ja||-||-||-||OK
| ||Invite Members||Ja||Ja||-||OK||OK
|-
|-
| ||Nutzerrechte||??||Ja||-||-||-||OK
| ||Privat/Öffentlich||Ja||Ja||-||OK||OK
|-
|-
| ||Ressourcenverwaltung (Buchung von Räumen und Geräten)||Nein||Ja||-||-||-||OK
| ||Nutzerrechte||Ja||Ja||-||OK||OK
|-
|-
| ||||||||||||||
| ||||||||||||
|-
|-
| Tasks||||-||-||-||-||-||-
| Tasks||||-||-||-||-||-
|-
|-
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Nein||-||Ja||-||-||OK
| ||Basisfunktionalität: Neu, bearbeiten, ändern||Nein||-||Ja||OK||OK
|-
|-
| ||||||||||||||
| ||||||||||||
|-
|-
| Webmailer||||-||-||-||-||-||-
| Webmailer||||-||-||-||-||-
|-
|-
| ||Performance||Nein||-||Ja||-||-||OK
| ||Performance||Nein||-||||OK||OK
|-
|-
| ||File access for attachements||Nein||Ja||-||-||-||OK
| ||File access for attachements||Nein||Ja||-||OK||OK
|-
|-
| ||||||||||||||
| ||||||||||||
|-
|-
| Client Support||||-||-||-||-||-||-
| Client Support||||-||-||-||-||-
|-
|-
| ||Thunderbird/Lightning||Nein||Ja||-||-||-||Kalender/Kontakte
| ||Thunderbird/Lightning||Nein||Ja||-||Plugin||OK
|-
|-
| ||Outlook||Nein||Ja||-||-||-||Kalender/Kontakte
| ||Outlook||Nein||Ja||-||OK||Plugin
|-
|-
| ||Evolution||Nein||-||-||-||-||Kalender/Kontakte
| ||Evolution||Nein||-||Ja||-||OK
|-
|-
| ||MAC Clients||Nein||-||-||-||-||Kalender/Kontakte
| ||MAC Clients||Nein||-||Ja||OK||OK
|-
|-
| ||||||||||||||
| ||||||||||||
|-
|-
| Syncronisation (Mobil)||||-||-||-||-||-||-
| Syncronisation (Mobil)||||-||-||-||-||-
|-
|-
| ||Support mind. ein Protokoll SyncML, Exchange, Google||Nein||Ja||-||-||-||OK
| ||Support mind. ein Protokoll SyncML, Exchange, Google||Nein||Ja||-||OK||OK
|-
|-
| ||Unterstützung von mind. zwei verbreiteten Geräteklassen||Nein||???||-||-||-||??
| ||Unterstützung von mind. zwei verbreiteten Geräteklassen||Nein||???||-||??||??
|-
|-
| ||Calendar||Nein||Ja||-||-||-||OK
| ||Calendar||Nein||Ja||-||OK||OK
|-
|-
| ||Contacts||Nein||Ja||-||-||-||OK
| ||Contacts||Nein||Ja||-||OK||OK
|-
|-
| ||||||||||||||
| ||||||||||||
|-
|-
| Files||||-||-||-||-||-||-
| Files||||-||-||-||-||-
|-
|-
| ||File access||SVN, SMB||Ja||-||-||-||OK
| ||File access||SVN, SMB||-||Ja||OK||OK
|-
|-
| Betrieb||||||||||||||
| Betrieb||||||||||||
|-
|-
| ||Normal (Wie email, Support zu Bürozeiten) ||||???||||||||
| ||Normal (Wie email, Support zu Bürozeiten) ||-||???||-||-||-
|-
|-
| ||Hoch (Support jederzeit)||||???||||||||
| ||Hoch (Support jederzeit)||-||???||-||-||-
|-
|-
| ||Migration von Kalenderdaten/Benutzern||||???||-||-||-||OK
| ||Migration von Kalenderdaten/Benutzern||-||-||Ja||Import (Manuell)||Migration ?
|-
|-
|  
|  
Line 163: Line 157:
| Anforderungen||||||||||
| Anforderungen||||||||||
|-
|-
| ||Erstellung Anforderungsprofil||KW 3||Alle||Bearbeitung||Konsens notwendig
| ||Erstellung Anforderungsprofil||KW 3||Alle||OK||Groupware Ansprechpartner und Support noch offen
|-
|-
| ||||||||||
| ||||||||||
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| Testinstallation||||||||||
| Testinstallation||||||||||
|-
|-
| ||2 Installationen||KW 8||EDV||-||-
| ||3 Installationen||KW 8||EDV||OK||-
|-
|-
| ||Testaccounts||||EDV||-||-
| ||Testaccounts||KW 9||EDV||OK||-
|-
|-
| ||||||||||
| ||||||||||
Line 177: Line 171:
| Evaluation||||||||||
| Evaluation||||||||||
|-
|-
| ||Abgleich mit Anforderungen||KW 12||MPDL, Wacker, MPISOC, PR||-||-
| ||Abgleich mit Anforderungen||KW 12||MPDL, Wacker, MPISOC, PR||OK||-
|-
|-
| ||Abschließende Empfehlung der Arbeitsgruppe||KW 13||Alle||-||-
| ||Abschließende Empfehlung der Arbeitsgruppe||KW 13||Alle||Läuft||-
|-
|-
| ||||||||||
| ||||||||||
Line 215: Line 209:
| ||Kontakte||||||||||||||
| ||Kontakte||||||||||||||
|-
|-
| ||||Must Kriterien||||||||||||MPDL/PR
| ||||Must Kriterien||+++||-||Ja||-||Kein Export/Import im Web Frontend||MPDL/PR
|-
|-
| ||Kalender||||||||||||||
| ||Kalender||||||||||||||
|-
|-
| ||||Must Kriterien||||||||||||MPDL/Schimmer
| ||||Must Kriterien||+++||-||-||-||-||MPDL/Schimmer
|-
| ||Tasks||||||||||||||
|-
| ||||Nicht notwendig||||||||||||
|-
|-
| ||Web Frontend||||||||||||||
| ||Web Frontend||||||||||||||
|-
|-
| ||||Usability||||||||||||UIE
| ||||Usability||+++||-||Ja||-||Kein Export/Import im Web Frontend||UIE
|-
|-
| ||||Kompatibilität||||||||||||UIE
| ||||Kompatibilität||+++||-||Ja||-||Selten genutzte Browser als Light Version nutzbar||UIE
|-
|-
| ||||Performance||||||||||||UIE
| ||||Performance||+++||-||Ja||-||-||UIE
|-
|-
| ||Client Support||||||||||||||
| ||Client Support||||||||||||||
|-
|-
| ||||Thunderbird/Lightning||||||||||||EDV/MPDL Schimmer
| ||||Thunderbird/Lightning||++||-||Ja||-||Konfiguration notwendig||EDV/MPDL Schimmer
|-
|-
| ||||Outlook||||||||||||Demant/EDV
| ||||Outlook||+++||-||Ja||-||-||Demant/EDV
|-
|-
| ||Synchronisation (Mobil)||||||||||||||
| ||Synchronisation (Mobil)||||||||||||||
|-
|-
| ||||iPhone||||||||||||??? (evtl. Test mit iPad)
| ||||iPhone||+++||-||Ja||-||Einschränkungen bei speziellen Feldern möglich||UIE (iPad)
|-
|-
| ||||Android||||||||||||UIE
| ||||Android||+++||-||Ja||-||Einschränkungen bei speziellen Feldern möglich||UIE
|-
|-
| ||||Blackberrry||||||||||||???
| ||||Blackberry||-||-||Ja||-||IMAP (Mails) problemlos; Organizer Daten erfordern zusätzlichen Windows-Service; ggf. Datenschutz-Problematik.||EDV
|-
|-
| ||Files||||||||||||||
| ||Files||||||||||||||
|-
|-
| ||||Files as Attachements||||||||||||
| ||||Files as Attachements||+++||-||Ja||-||-||MPDL/Schimmer
|-
|-
| ||Betrieb||||||||||||||
| ||Betrieb||||||||||||||
|-
|-
| ||||Performance||||||||||||Alle
| ||||Performance||+++||-||Ja||-||-||Alle
|-
|-
| ||||Stabilität||||||||||||Alle
| ||||Stabilität||+++||-||Ja||-||-||Alle
|-
| ||||||||||||||||
|-
|-
| eGroupware||||||||||||||||
| eGroupware||||||||||||||||
|-
| ||||||||||||||||
|-
|-
| ||Kontakte||||||||||||||
| ||Kontakte||||||||||||||
|-
|-
| ||||Must Kriterien||||||||||||MPDL/PR
| ||||Must Kriterien||+++||-||Ja||-||-||MPDL/PR
|-
|-
| ||Kalender||||||||||||||
| ||Kalender||||||||||||||
|-
|-
| ||||Must Kriterien||||||||||||MPDL/Schimmer
| ||||Must Kriterien||+++||-||Ja||-||-||MPDL/Schimmer
|-
| ||Tasks||||||||||||||
|-
| ||||Nicht notwendig||||||||||||
|-
|-
| ||Web Frontend||||||||||||||
| ||Web Frontend||||||||||||||
|-
|-
| ||||Usability||||||||||||UIE
| ||||Usability||+||-||Ja||-||-||UIE
|-
|-
| ||||Kompatibilität||||||||||||UIE
| ||||Kompatibilität||+++||-||Ja||-||-||UIE
|-
|-
| ||||Performance||||||||||||UIE
| ||||Performance||+++||-||Ja||-||-||UIE
|-
|-
| ||Client Support||||||||||||||
| ||Client Support||||||||||||||
|-
|-
| ||||Thunderbird/Lightning||||||||||||MPDL/Schimmer
| ||||Thunderbird/Lightning||++||-||Ja||-||-||MPDL/Schimmer
|-
|-
| ||||Outlook||||||||||||Demant
| ||||Outlook||+||-||-||-||Szenario muss nicht berücksichtigt werden||Demant
|-
|-
| ||Syncronisation (Mobil)||||||||||||||
| ||Syncronisation (Mobil)||||||||||||||
|-
|-
| ||||iPhone||||||||||||??? (evtl. Test mit iPad)
| ||||iPhone||++ (PlugIn)||-||Ja||-||App notwendig (Funambol, Synthesis) nicht alle Felder möglich||UIE (Test mit iPad)
|-
|-
| ||||Android||||||||||||UIE
| ||||Android||++ (PlugIn)||-||Ja||-||Nicht all Felder möglich||UIE (Test mit Galaxy Pad)
|-
|-
| ||||Blackberrry||||||||||||???
| ||||Blackberrry||-||+||-||Nein||-||???
|-
|-
| ||Files||||||||||||||
| ||Files||||||||||||||
|-
|-
| ||||Files as Attachements||||||||||||
| ||||Files as Attachements (must)||+||-||Ja||-||Upload an jedes Objekt nur einzeln möglich||UIE
|-
|-
| ||Betrieb||||||||||||||
| ||Betrieb||||||||||||||
|-
|-
| ||||Performance||||||||||||Alle
| ||||Performance||+++||-||Ja||-||-||Alle
|-
|-
| ||||Stabilität||||||||||||Alle
| ||||Stabilität||+++||-||Ja||-||-||Alle
|-
|-
|  
|  
Line 309: Line 295:


=Material=
=Material=
* [[media:groupware_requirements.ods]]
* [[media:requirements_and_evaluation.ods]]
* [[media:groupware_test.xls]]


[[Category:MPDL]]
[[Category:MPDL]]

Latest revision as of 11:18, 14 April 2011

Aim of the Groupware Initiative[edit]

A common approach to a groupware solution is proposed to supply institutes with a solution, which handles calendars, contacts and related information. The current groupware solution, used by MPDL is insufficient and will be replaced anyway. Apart from simple calendar functionality it doesn't cover basic needs of groupware activities. A working group has been joined to gather requirements, evaluate solutions and drive a set-up of new groupware functionality.

Groupware functionality goes beyond bare calendar functionality and may cover:

  • Contacts
  • Tasks
  • Date planning
  • Web Mail
  • File access

Project Partners and Contacts[edit]

  • MPISOC: zumdick <-at-> mpisoc.mpg.de, frankenb <-at-> mpisoc.mpg.de
  • Wacker Group: demant <-at-> mpisoc.mpg.de
  • MPDL: mpdl.mpg.de, kiefl <-at-> mpdl.mpg.de, schuller <-at-> mpdl.mpg.de, arndt <-at-> mpdl.mpg.de
  • EDV/Administration: lauenste <-at-> mpisoc.mpg.de, rautenberg <-at-> mpisoc.mpg.de, flesch <-at-> mpisoc.mpg.de
  • PR/Reporting: nisslein <-at-> mpisoc.mpg.de
  • Research Institute Mannheim (MEA): salman <-at-> mea.uni-mannheim.de

Test Installation[edit]

Groupware installations with accounts for all members can be found here. This link may only be accessible through the subnet here in Amalienstrasse.

http://groupware

Meetings & Minutes[edit]

Outcome[edit]

Evaluation Criteria[edit]

For a first prioritized list of points please look here

Requirements[edit]

' Funktionalität Staus Quo Must Should Exchange eGroupware
Kontakte
Basisfunktionalität: Neu, bearbeiten, ändern Nein Ja - OK OK
Felder: akad. Grad, Vorname, Name, Tel., email, Institution (z.B. MPDL) Nein Ja - OK OK
Abt. der Institution (z.B. Research & Development) Nein Ja - OK OK
Strasse, Hausnummer, PLZ, Ort, Land Nein Ja - OK OK
Kategorien oder Keywords Nein Ja - OK OK
Möglichkeit, nach Keywords bestimmte Personenlisten zu generieren, auch in Kombination (z.B. alle Bibliothekare, alle Fachbeiräte bzw. alle Bibliothekare an MPIs) Nein Ja - OK OK
Export/import: Excel (Serienbrief möglich) Nein Ja - OK OK
Privat/Öffentlich Nein Ja - OK OK
Nutzerrechte Nein Ja - OK OK
Kalender - - - - -
Basisfunktionalität: Neu, bearbeiten, ändern Ja Ja - OK OK
Export/import ical Ja Ja - OK OK
Planning Feature (Find free slot) Nein Ja OK OK
Accept Dates Ja Ja - OK OK
Invite Members Ja Ja - OK OK
Privat/Öffentlich Ja Ja - OK OK
Nutzerrechte Ja Ja - OK OK
Tasks - - - - -
Basisfunktionalität: Neu, bearbeiten, ändern Nein - Ja OK OK
Webmailer - - - - -
Performance Nein - OK OK
File access for attachements Nein Ja - OK OK
Client Support - - - - -
Thunderbird/Lightning Nein Ja - Plugin OK
Outlook Nein Ja - OK Plugin
Evolution Nein - Ja - OK
MAC Clients Nein - Ja OK OK
Syncronisation (Mobil) - - - - -
Support mind. ein Protokoll SyncML, Exchange, Google Nein Ja - OK OK
Unterstützung von mind. zwei verbreiteten Geräteklassen Nein ??? - ?? ??
Calendar Nein Ja - OK OK
Contacts Nein Ja - OK OK
Files - - - - -
File access SVN, SMB - Ja OK OK
Betrieb
Normal (Wie email, Support zu Bürozeiten) - ??? - - -
Hoch (Support jederzeit) - ??? - - -
Migration von Kalenderdaten/Benutzern - - Ja Import (Manuell) Migration ?

Planning[edit]

' Task Geplant Owner Status Kommentar
Anforderungen
Erstellung Anforderungsprofil KW 3 Alle OK Groupware Ansprechpartner und Support noch offen
Testinstallation
3 Installationen KW 8 EDV OK -
Testaccounts KW 9 EDV OK -
Evaluation
Abgleich mit Anforderungen KW 12 MPDL, Wacker, MPISOC, PR OK -
Abschließende Empfehlung der Arbeitsgruppe KW 13 Alle Läuft -
Organisatorisches
Entscheidung und Policy ?? Leitung - -
Benennung und Einführung von Groupware-Ansprechpartnern in den Gruppen Leitung - -
Migration & Änderungen KW 17 EDV - -
Betrieb ?? - - -

Evaluation Details[edit]

Exchange ' Evaluation Erfüllt Nicht erfüllt Geeignet Weniger geeignet Kommentar Getestet von
Kontakte
Must Kriterien +++ - Ja - Kein Export/Import im Web Frontend MPDL/PR
Kalender
Must Kriterien +++ - - - - MPDL/Schimmer
Web Frontend
Usability +++ - Ja - Kein Export/Import im Web Frontend UIE
Kompatibilität +++ - Ja - Selten genutzte Browser als Light Version nutzbar UIE
Performance +++ - Ja - - UIE
Client Support
Thunderbird/Lightning ++ - Ja - Konfiguration notwendig EDV/MPDL Schimmer
Outlook +++ - Ja - - Demant/EDV
Synchronisation (Mobil)
iPhone +++ - Ja - Einschränkungen bei speziellen Feldern möglich UIE (iPad)
Android +++ - Ja - Einschränkungen bei speziellen Feldern möglich UIE
Blackberry - - Ja - IMAP (Mails) problemlos; Organizer Daten erfordern zusätzlichen Windows-Service; ggf. Datenschutz-Problematik. EDV
Files
Files as Attachements +++ - Ja - - MPDL/Schimmer
Betrieb
Performance +++ - Ja - - Alle
Stabilität +++ - Ja - - Alle
eGroupware
Kontakte
Must Kriterien +++ - Ja - - MPDL/PR
Kalender
Must Kriterien +++ - Ja - - MPDL/Schimmer
Web Frontend
Usability + - Ja - - UIE
Kompatibilität +++ - Ja - - UIE
Performance +++ - Ja - - UIE
Client Support
Thunderbird/Lightning ++ - Ja - - MPDL/Schimmer
Outlook + - - - Szenario muss nicht berücksichtigt werden Demant
Syncronisation (Mobil)
iPhone ++ (PlugIn) - Ja - App notwendig (Funambol, Synthesis) nicht alle Felder möglich UIE (Test mit iPad)
Android ++ (PlugIn) - Ja - Nicht all Felder möglich UIE (Test mit Galaxy Pad)
Blackberrry - + - Nein - ???
Files
Files as Attachements (must) + - Ja - Upload an jedes Objekt nur einzeln möglich UIE
Betrieb
Performance +++ - Ja - - Alle
Stabilität +++ - Ja - - Alle

Material[edit]