Difference between revisions of "Control of Named Entities"
(introduction from AF concept added and revised) |
(chapter benefits from AF concept added and revised) |
||
| Line 9: | Line 9: | ||
The control of named entities is important in order to manage and retrieve metadata of high quality, have consistent data on the system and form the basis for excellent search results. In the field of library and information science the creation and maintenance of controlled named entities (so called authority files/authority records) are well established and follow special guidelines and special workflows. Usually such authority records are maintained as separate records and are linked to other records. An authority record normally contains – among others - the authorized name of e.g. a person, name variants, additional information e.g. to disambiguate the person from other persons with the same name, and information about relationships between the record and other records. The benefit of authority files is to establish and to offer uniform access points e.g. for persons, to group together the various works of this person, and to create consolidated indexes. Furthermore additional information like alternative name variants of a person have only to be maintained and curated in one record (i.e. authority record) but permit to search under all name variants of the person and to retrieve all records of this person independently of the name variante that is used. | The control of named entities is important in order to manage and retrieve metadata of high quality, have consistent data on the system and form the basis for excellent search results. In the field of library and information science the creation and maintenance of controlled named entities (so called authority files/authority records) are well established and follow special guidelines and special workflows. Usually such authority records are maintained as separate records and are linked to other records. An authority record normally contains – among others - the authorized name of e.g. a person, name variants, additional information e.g. to disambiguate the person from other persons with the same name, and information about relationships between the record and other records. The benefit of authority files is to establish and to offer uniform access points e.g. for persons, to group together the various works of this person, and to create consolidated indexes. Furthermore additional information like alternative name variants of a person have only to be maintained and curated in one record (i.e. authority record) but permit to search under all name variants of the person and to retrieve all records of this person independently of the name variante that is used. | ||
== Benefits == | |||
The benefits of controlled named entities in the context of PubMan are as follows: | |||
'''Search/retrieval:''' controlled named entities guarantee accurate research results and allow its refinement. | |||
'''Consolidate indexes/browsing:''' controlled named entities allow the generation of consolidate indexes and enable the users to browse by e.g. person or organizational unit. | |||
'''Metadata entry:''' controlled named entities facilitate the metadata entry for publication items. During submission the user may select a controlled named entity from a controlled list for certain metadata fields. | |||
'''List of references:''' controlled lists enable the generation of referenzing lists (e.g. for authors or institutes). | |||
'''Consistency:''' controlled named entities foster consistent data on the system. | |||
'''Data enrichment:''' controlled named entities allow the enrichment of data with additional information (e.g. ISSN number). The data enrichment is also relevant for export functionalities. | |||
'''Batch operations:''' controlled named entities facilitate the performance of batch operations (e.g. switch the access status of publication items containing a certain publisher from private to public). | |||
'''Linking:''' controlled named entities allow to link from publication items to other sources (e.g. link from publication item to holding information via OpenURL). | |||
'''Improved interoperability:''' controlled named entities enable better information integration either in eSciDoc itself or via other service providers which have harvested the PubMan data or provide meta-searches. | |||
'''Add ons:''' the handling of controlled named entities is important for certain functionalities and services offered by PubMan (e.g. web service for organizational units, creation of researcher pages). | |||
Revision as of 09:00, 5 December 2007
This is a protected page.
|
The aim of this page is to collect information concerning control of named entities in the context of PubMan/eSciDoc. The page contains general information as well as functional and technical specifications of envisioned PubMan services in this domain. Issues that are still work in progress or need to be discussed should be put on the discussion page first. As soon as something has been agreed it should be moved to the article page.
Introduction[edit]
The control of named entities is important in order to manage and retrieve metadata of high quality, have consistent data on the system and form the basis for excellent search results. In the field of library and information science the creation and maintenance of controlled named entities (so called authority files/authority records) are well established and follow special guidelines and special workflows. Usually such authority records are maintained as separate records and are linked to other records. An authority record normally contains – among others - the authorized name of e.g. a person, name variants, additional information e.g. to disambiguate the person from other persons with the same name, and information about relationships between the record and other records. The benefit of authority files is to establish and to offer uniform access points e.g. for persons, to group together the various works of this person, and to create consolidated indexes. Furthermore additional information like alternative name variants of a person have only to be maintained and curated in one record (i.e. authority record) but permit to search under all name variants of the person and to retrieve all records of this person independently of the name variante that is used.
Benefits[edit]
The benefits of controlled named entities in the context of PubMan are as follows:
Search/retrieval: controlled named entities guarantee accurate research results and allow its refinement.
Consolidate indexes/browsing: controlled named entities allow the generation of consolidate indexes and enable the users to browse by e.g. person or organizational unit.
Metadata entry: controlled named entities facilitate the metadata entry for publication items. During submission the user may select a controlled named entity from a controlled list for certain metadata fields.
List of references: controlled lists enable the generation of referenzing lists (e.g. for authors or institutes).
Consistency: controlled named entities foster consistent data on the system.
Data enrichment: controlled named entities allow the enrichment of data with additional information (e.g. ISSN number). The data enrichment is also relevant for export functionalities.
Batch operations: controlled named entities facilitate the performance of batch operations (e.g. switch the access status of publication items containing a certain publisher from private to public).
Linking: controlled named entities allow to link from publication items to other sources (e.g. link from publication item to holding information via OpenURL).
Improved interoperability: controlled named entities enable better information integration either in eSciDoc itself or via other service providers which have harvested the PubMan data or provide meta-searches.
Add ons: the handling of controlled named entities is important for certain functionalities and services offered by PubMan (e.g. web service for organizational units, creation of researcher pages).
Discussion[edit]
Further Reading[edit]
- Max Kaiser, Hans-Jörg Lieder, Kurt Majcen, Heribert Vallant: New Ways of Sharing and Using Authority Information: The LEAF project, D-Lib Magazin, vol. 9, issue 11, 2003 http://www.dlib.org/dlib/november03/lieder/11lieder.html
- IFLA Working Group on Functional Requirements and Numbering of Authority Records (FRANAR): Functional Requirements of Authority Data: A conceptual Model, Draft 2007-04-01 pdf document http://www.ifla.org/VII/d4/wg-franar.htm (FRANAR)
- IFLA UBCIM Working Group on Minimal Level Authority Records and ISADN: Mandatory Data Elements for Internationally Shared Resource Authority Records http://www.ifla.org/VI/3/p1996-2/mlar.htm
- Traugott Koch: Name authorities and author identification, 2007 (DRAFT) http://homes.ukoln.ac.uk/~tk213/drafts/name-authority-KE.html